Enterprise Project Manager- Integration at WVU Medicine in Remote

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The Project Manager-Enterprise applies knowledge, skills, tools, and techniques to initiate, plan, execute, monitor, control, and close project activities. This role includes and requires delivering on-time, on-budget results, learning, and integration to meet organization and project needs and maintains effective working relationships at all levels, both internal and external to the medical management department, partners, and associates. The Project Manager is responsible for project work plan development and management, project plan reporting, issue tracking, scope development and management, project cost, resource and time management, project communications, and project risk management. This role collaborates with the clinical team, IT, vendors, and customers to ensure successful completion of projects. Occasional (domestic, within state) travel to onsite locations (less than 5% per year).

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in healthcare administration, business administration, or a related field.

EXPERIENCE:

1. Two (2) years of health care project management or related experience.

2. Two (2) in healthcare credentialing, provider relations, or medical staff services experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Assists leadership team in achieving operational and financial objectives, supporting quality of service initiatives, adapting to economic, technological, and regulatory changes, and responding effectively to organizational needs.

2. Responsible in all aspects of project planning, including project proposal reviews to determine goals, time frame, funding, project approach, staffing requirements, deliverables, and allocation of resources.

3. Ensures that all project activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.

4. Develops and maintains project scope/charter with assistance from management. Develops and maintains project schedule and communicates out all updates or changes pertaining to established timelines

5. Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information including, but not limited to, clear and concise estimates in regard to accurate work scope descriptions and accurate estimates of cost. Recommendations for alternate opportunities should also be considered.

6. Proactively manages project to identify potential risks and/or issues and escalates appropriately. Implements and monitors the change control process and documents and facilitates the outcomes of the change control process for assigned projects.

7. Responds promptly and provides frequent updates and clearly communicates to all levels (team, management, stakeholders, etc.) the status of the project to include any potential challenges.

8. Participates in pre-engagement preparation and implementation planning, and transition to support. Motivates project team to action.  Identifies common themes, makes inferences, and draw conclusions

9. Ensures acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract/RFP stipulations for assigned projects.

10. Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources

11. Directly manages all internal resources assigned to project or initiative for work assignment completion, and manages external resources in the absence of a vendor project manager. Schedules activities, events, and programs, as well as the work of project team members, in support of leadership needs and expectations.

12. Exerts strong influencing skills to impact choices on immediate and long-term decisions. Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques.

13. Utilizes working knowledge of organization’s current versions of desktop software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint.

14. Maintains catalog of all projects and improvement initiatives to include contacts and overall project/process feedback

15. Participates in planning and implementing change and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings

16. Assists in meeting regulatory guidelines, licensure requirements, and in achieving quality improvement objectives

17. Participates on committees, special projects and other duties as assigned.

18. Establishes and maintains cooperative and positive working relationships with customers and project staff

19. Establishes and leads cross-functional project teams and status meetings

20. Monitors and manages project scope, forecast, resources, and deliverables within timeline.

21. Maintains up-to-the minute project action plans and serves as a resource to stakeholders.

22. Assists leadership in compiling reporting required for monitoring contracted entities.

23. Provides timely, comprehensive project status reports, including budgets and timelines.

24. Ensures all stakeholders receive the required level of detail commensurate with their role.

25. Provides input on strategic goal, tactical planning, and high-level staffing plans.

26. Develops and maintains subject matter expertise to effectively plan and fully execute assigned projects

27. Manages various system-wide projects, product conversions, trials, and introduction of new products as they relate to Medical Management and as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

1. Ability to work under stressful working conditions.

2. Ability to handle and maintain confidential information.

3. Ability to work independently or cooperatively as a team member.

4. Ability to work within multi-disciplinary groups.

5. Ability to work in a fast-paced and rapidly changing environment.

6. Extensive working knowledge of Microsoft Office applications (Excel and Access).

Additional Job Description:

Integration Project Manager to support strategic integration initiatives across the organization. This role will serve as the dedicated Project Manager for assigned integration workstreams, partnering with executive sponsors, operational leaders, and cross-functional teams to ensure successful planning, execution, and delivery of integration milestones.

The Integration Project Manager will be responsible for coordinating workstream activities, maintaining project plans, tracking risks and dependencies, facilitating meetings, and driving accountability across multiple stakeholders. This individual will play a key role in ensuring integrations are completed efficiently, with minimal disruption to operations and alignment to organizational goals.

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

674 SYSTEM System Integrations