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Bid Administrator at WSP in the U.S. · Pasig City
Job Description
Bid Administrator
Location: Pasig City, National Capital Region (NCR), Philippines
The position helps raise the quality of our bid submissions by applying WSP's client-first approach and bidding best practice methods to proposal submissions. This role will support the team of bid professionals and technical staff in developing bid submissions for our clients.
Main Activities and Responsibilities: (including but not limited to)
Collaborate with the work winning team to coordinate and develop innovative, compelling, and quality proposals and other tasks in response to EOI, RFP, RFQ, etc.
Create proposal submission templates to the client’s instructions (MS Word)
Completing non-technical sections, returnable schedules, standard company information and appendices required for the tender
Contribute to the company’s libraries of CVs, project sheets, standard proposal content, etc.
Be proactive in coordinating bid actions to keep bids on track, ensuring all deadlines are met, and escalating concerns to business leaders if deadlines are at risk
Perform other pursuit and proposals-related tasks as required.
Sourcing content from internal, digital libraries
Proofing of pre-written material
Formatting bid submissions in line with WSP’s brand guidelines
Working with Graphic Design team to develop and submit professional bids
Perform other pursuit and proposals-related tasks as required
Manage the Transport and Infrastructure inbox, forwarding opportunities and requests to the correct team (training will be provided)
Registering opportunities on the Oracle system (training will be provided)
Qualifications (Minimum and Desirable):
- Certificate in administration, marketing, communications, journalism or equivalent experience.
Typically 2+ years’ experience in bidding, marketing, communications, journalism, or administration
Demonstrated proficiency in MS Word
Demonstrated English verbal and written communication, strong computer skills
Proficiency in MS Office applications, particularly Word, PowerPoint and Teams
Flexible and able to adjust with multiple demands and/or shifting priorities
Experience in professional services is preferable.