Office Administrator at Wood in Baton Rouge, LA

Overview / Responsibilities

Are you looking for an opportunity to work with an established engineering consulting firm that values its employee’s enthusiasm and technical contributions? We encourage you to apply for this opportunity. We are dedicated to providing the atmosphere to allow individuals to grow. We offer a varied and interesting diversity of projects. We’d love you to join our team of friendly, hard-working, dedicated and collaborative professionals. Our ideal candidate is seeking challenging work and is committed to quality.

Key Responsibilities

This is a part time position working Monday through Friday, 20 hours per week.

• Will greet visitors for a small office
• Provides general administrative support to a department, group of professionals, or individual
• Receives and responds to routine correspondence following established procedures not requiring management review
• Routine and extensive contact with employees, clients, subcontractors and vendors
• Oversees the ordering/purchasing of supplies, equipment, vending and marketing merchandise
• Perform word processing functions, including data entry and formatting of technical reports
• Documenting meeting minutes during project meetings
• Billing reconciliation of purchasing statements and invoices
• Will assist Project Managers with project billing
• Will schedule conference room meetings, order lunches
• Coordinate office functions including vendor lunches, teambuilding events and social activities
• Responsible for office facilities maintenance including contacting/ascertaining contractors and communicating with building management/maintenance
• Schedule conferences and seminars for professional staff
• Responsible for assisting the Health and Safety Coordinator in the communication of all safety measures and the maintenance of safety and personal protective equipment stock
• Assist with on-boarding of new hires
• Other duties to include mail, shipping, copying, report collating, binding and filing

Skills / Qualifications

Skills/Qualification:

• 3 - 5 + years experience in an office environment
• Excellent phone answering skills and friendly customer service skills
• Professional demeanor with co-workers, visitors, clients and vendors
• Excellent verbal, written and interpersonal communications skills
• Self-starter with excellent organizational skills and attention to detail
• Demonstrated ability to work in team situations with multiple priority management
• Detail oriented, proactive individual who takes ownership of their work
• Proficiency in MS Word, Excel and Outlook required
• Previous experience working at an engineering, construction or architectural firm a plus
• Flexibility to work outside normal business hours as required
• Must pass drug test and background check

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.