Bookkeeper - Technology Department at Wilson County… · Lebanon

QUALIFICATIONS:

• Post-secondary degree in finance or accounting preferred. Holds not less than a high school education or general equivalency diploma (GED);
• Has accounting coursework (preferably college-level);
• Possesses a basic understanding of generally accepted accounting procedures;
• Has at least three (3) years of experience in the field of accounting so that with appropriate training assigned duties may be carried out;
• Possesses working knowledge of Microsoft office and related software;
• Possesses excellent written and verbal communication skills, and attention to detail; and
• Possesses excellent customer service skills.

JOB GOAL:

The goal of this position is to be responsible for bookkeeping, monitoring, and tracking budgets, inventory, scheduling, and other clerical duties of the Technology Department in accordance with federal, state, and local guidelines.

ESSENTIAL FUNCTIONS:

1. Maintains a complete and systematic set of records of all financial transactions of the Technology Department;
2. Processes vendor requests for payments, checks prices, and verifies scheduled dates, discounts, and shipping terms;
3. Receives and verifies order accuracy, receipts, and payments of school-level technology purchases before distributing to schools/departments;
4. Prepare and maintain files of contracts and Guarantee of Payments as needed for technology services;
5. Cooperates with district staff, school-level bookkeepers, and administration;
6. Gives a variety of information utilizing knowledge of programs and procedures; creates correspondence for administrative staff dealing with finances.
7. Pays invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining authorization of payment;
8. Issues purchase orders, verifies and pays invoices, mails out payments, and organizes accounting files;
9. Resolves account discrepancies by investigating documentation and issuing stop payments, payments, or adjustments;
10. Maintains and balances subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries;
11. Reviews and verifies all contracted services requests;
12. Directs and maintains comprehensive inventory duties, including managing asset tags and completing fixed asset information for all inventoried technology equipment;
13. Maintains an ongoing, accurate log of inventory for all equipment purchased and oversees a capital expenditures record;
14. Executes the purchasing of devices that connect to the district network, ensuring alignment with Wilson County Schools' technology standards;
15. Manages the billing process to individual schools for lost or broken devices, tracking payments and device replacements;
16. Processes information using a variety of computer-driven word processing, spreadsheet, and file maintenance programs. Work includes assimilating information from a variety of sources to compose letters, generate reports, and provide informational data;
17. Prepares financial statements and cost reports to monitor the financial status of the department;
18. Complies with federal, state, and local legal requirements;
19. Prepares required reports;
20. Keeps financial information confidential;
21. Attends work regularly and on time;
22. Assumes responsibility for knowing and following all safety rules and proper procedures; and
23. Performs other duties as requested.

This is a full-time, 12-month position with insurance and retirement benefits. Pay will be determined by comparable work experience and placement on Grade 10.1 of the Hourly Classified Salary Schedule. Starting rate of pay will be no less than $22.29 per hour.

Other benefits include:

• Low-cost medical, dental, and life insurance for the employee
• Dependent options available through payroll deduction
• Vision insurance options
• Supplemental insurance options
• Free access to district health clinics for those enrolled in insurance
• Employer-funded retirement in the State retirement plan
• Paid time off (per year): Sick leave - 10 days, Personal leave - 4 days, Vacation leave - 12 days, and Bereavement leave - 3 days
• Paid holidays

Interested applicants should include a resume and current letters of references with their application.

Only complete applications will be processed for interview consideration.