Program Coordinator, Institute of the Bill… at William &… · Posting…

Summary: William & Mary Libraries is seeking a Program Coordinator for the Institute of the Bill of Rights Law. The coordinator will be responsible for managing events related to the Institute, acting as the point of contact for various programs, and supporting the administrative functions of the Institute. Responsibilities: - Point of contact for registration, lodging, transportation, parking, catering, Continuing Legal Education (CLE) credits, etc - In conjunction with the Law Events team, support all IBRL events on-site - Coordinates with Law School Administration and Parking Services to ensure all visitor parking needs are met - Completes all Continuing Legal Education (CLE) applications as needed - Keeps accurate records for all events and participants - Coordinates with Law School and University communications staff to address all advertising and marketing needs including coordinating the design, production and distribution of publicity - Manages the event budget according to State, University, and Law School rules/regulations; coordinates disbursement of funds to vendors and coordinates reimbursements for allowed event expenses - Must maintain familiarity with State, University, and Law School travel, housing, and meal expense policies - Assists with organizing and implementing programs and workshops - Works with Information Technology and the Law Room Technologist to troubleshoot issues - Oversees office operations such as word processing, data entry, communications, filing, photocopying, scanning, calendar management, supply orders, and general office tasks - Oversees IBRL website updates to reflect current events and Digital Notebook for the Supreme Court Preview - Other duties as assigned Required Qualifications: - High school graduate or equivalent - Experience in a busy, professional office environment - Demonstrates outstanding organizational, administrative, and customer service skills - Demonstrates strong communication (oral and written) and interpersonal skills for developing effective working relationships with a variety of internal and external constituents and VIPs - Basic graphic design experience, using Canva or similar software - Knowledge of basic office technology (phone, copier, fax, scanning, etc.) Preferred Qualifications: - Some post high school education such as an associate degree or administrative certifications - Proficiency with Microsoft Office Suite (particularly Excel and Outlook) - Basic knowledge of event design and event flow, familiarity with the event planning process, and some experience with planning and coordinating events - Experience with booking travel and lodging - Experience with maintaining a budget Required Skills: Administrative skills, Customer service, Graphic design, Canva, Office technology, Microsoft Office Suite, Excel, Outlook, Event design, Event planning, Event coordination, Travel booking, Lodging booking, Budget management, Continuing Legal Education (CLE) applications