Contract Coordinator at Wiley in Hoboken, NJ

Job Description:

We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.

About the Role:

The Contract Coordinator serves as a supportive member of the Contract Management team within the Legal department, responsible for facilitating and advancing the contract drafting and administration process for journals and journal editors across Research Publishing. This role provides broad operational support across the full contract lifecycle, from draft preparation through activation and archiving, ensuring compliance with business policy and legal requirements. The Contract Coordinator collaborates closely with internal Research Publishing teams and external stakeholders to clarify contract terms, answer queries, and help ensure deadlines and expectations are met. Additionally, this position contributes to process improvement efforts, supporting the development and implementation of improved contract management practices.

Job Responsibilities: 

• Executes a significant portion of the Editor contract administration process, including preparation, review, activation, and archiving of both standard and more complex, non-standardized contracts.
• Ensures adherence to company policy and legal requirements by working within established workflows and legal templates, and understands what information must be included for non-standardized agreements.
• Serves as a point of contact for internal teams and external stakeholders, clarifying contract terms and conditions, answering queries, and providing guidance to help ensure deadlines are met.
• Creates and maintains accurate, organized records throughout the contract lifecycle, and may suggest or develop processes to improve documentation and archiving practices.
• Leverages understanding of contract management procedures to assist in developing and implementing new and improved processes.

Required Qualifications:

• Education: High school diploma or 2-year degree
• Required Skills, Knowledge and Characteristics: Desire to learn publishing industry
• Technical and Business Competencies: MS Office Suite
• Self-Management Competencies: Strong attention to detail, collaborative, efficient, organizational skills, problem solving - investigative
• Demonstrated ability to work accurately within defined processes and guidelines, ensuring documentation is complete, organized, and meets required standards.
• Strong written and verbal communication skills, with the ability to liaise effectively with internal teams and external stakeholders to clarify information and meet deadlines.
• Proven ability to manage multiple tasks simultaneously, maintaining accurate records while adapting to changing priorities in a fast-paced environment.

Preferred Qualifications:

• Education: 4-year degree
• Knowledge of the publishing industry
• Experience in an administrative, or business support role, or demonstrated transferrable skills in document management, data entry, or process-driven workflows.
• Technical and Business Competencies: MS Office Suite including Power Automate, and CLM system.

We power infinite possibilities.

For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere. 

 

We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. 

Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. 

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact tasupport@wiley.com for assistance.

We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.

We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. The range below represents Wiley's good faith and reasonable estimate of the base pay for this role at the time of posting roles either in the United Kingdom, Canada or USA. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies.

When applying, please attach your resume/CV to be considered.

Salary Range:

51,000 USD to 68,000 USD#LI-KW1

Job Posting Title:

Contract Coordinator

Location:

Hoboken (HQ), NJ, USA