Administrative Assistant at Westgate Resorts in River Ranch, FL

Company Description:

Starting rate: $19/ hour - Use our Daily Pay benefit and get access to your pay as you need it.

Westgate River Ranch Resort & Rodeo provides you with the unique opportunity to meet and greet with guests who share your enthusiasm for the great outdoors at our authentic Florida dude ranch, which lies on 1,700 beautiful acres overlooking the scenic Kissimmee River and just one hour south of Orlando. Enjoy the surroundings and excitement that our amazing resort offers such as incredible outdoor recreational opportunities, including the River Country Water Park, horseback riding, airboat and swamp buggy rides, trap & skeet range, full-service marina and award-winning Saturday night rodeo. As part of Westgate Resorts, recognized by U.S. News as one of the Best Companies to Work For, you’ll be joining a team committed to excellence and creating unforgettable vacation experiences and supporting your career growth where you are or at 60+ resorts across the company.

Job Description:

As an Engineering Administrative Assistant, you will play a key role in supporting the Engineering and Maintenance teams by ensuring smooth daily operations through strong organization, communication, and administrative coordination. This position blends administrative responsibilities with cross-department collaboration to support projects, purchasing, payroll, and vendor relations.

This is an excellent opportunity for individuals interested in administrative support within engineering, facilities, or hospitality environments.

What You Will Do:

• Provide administrative support to the Engineering and Maintenance teams, including scheduling, meeting coordination, and documentation
• Prepare and process purchase orders for materials, tools, and supplies
• Maintain accurate and organized records of purchase orders, receipts, and vendor communications
• Track and submit payroll for engineering staff, ensuring accuracy and timeliness
• Coordinate with vendors, contractors, and internal departments to support projects and resolve issues
• Communicate professionally via phone, email, radio, and in person
• Assist with compliance, reporting, and record-keeping for departmental operations
• Support team operations as needed, including occasional on-site coordination
• Identify and report potential safety or operational concerns
• Represent the company with professionalism in appearance and communication
• Perform additional administrative duties as assigned

Qualifications:

What You Will Bring:

• Previous administrative, clerical, or office support experience (hospitality or engineering support preferred)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and basic computer systems
• Ability to multitask, meet deadlines, and work in a fast-paced environment
• Professional demeanor with strong attention to detail
• Ability to work independently and as part of a team

Education & Requirements:

• High School Diploma or GED required
• Valid driver’s license required
• Ability to pass a background check and drug screening
• Flexible availability, including weekends and holidays as needed

Additional Information:

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.

Why Westgate?  

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.