Administrative Assistant at Wellspring… · Livonia

Summary: Wellspring Lutheran Services is seeking an Administrative Assistant to support its Child & Family Services team in maintaining efficient daily operations. The role involves welcoming visitors, coordinating appointments, managing documentation and records, supporting communications and office coordination, and helping staff serve children and families effectively.

Responsibilities:
- You'll help create a welcoming and professional environment for families, visitors, and community partners who connect with our programs
- You'll support staff by managing critical administrative processes that help programs operate efficiently and effectively
- You'll help ensure important information is organized, accurate, and available when needed, contributing to quality services and positive outcomes for children and families
- You'll assist with scheduling doctors appointments for our youth, documentation, records management, communications, and office coordination that support the daily work of multiple teams and programs
- You'll become a trusted resource for coworkers, helping solve problems, answer questions, and keep things moving forward in a fast-paced environment
- You'll help manage office resources, donations, supplies, and administrative systems that directly support families receiving services
- Some days you'll be greeting visitors, coordinating appointments, and maintaining records. Other days you'll be helping staff prepare for meetings, managing office operations, organizing donations for families, or ensuring important information reaches the right people at the right time

Required Qualifications:
- • Strong communication, customer service, and organizational skills
- • Ability to work on projects/tasks and shift focus as needed to urgent responsibilities
- • Skilled and confident with Microsoft Office and web-based, computer applications
- • Ability to manage confidential information and maintain accuracy in documentation
- • A positive, team-oriented attitude and a willingness to support others
- • Full-time, 40 hours per week
- • Day shift (8:30am - 4:30pm)
- • No Weekends / No on-call
- • On-site role, daily

Preferred Qualifications:
- • High school diploma or GED preferred
- • 1 + year(s) of general office, administrative experience and/or scheduling experience preferred

Required Skills: Microsoft Office, Scheduling, Records Management, Confidential Information Management

Benefits: Health, dental, and vision insurance, Paid time off and paid holidays, 403(b) retirement plan with employer matching, Employee Assistance Program (SupportLinc), Professional development opportunities, A supportive and collaborative team environment, Meaningful work that contributes to stronger children and families, Full-time, 40 hours per week, Day shift (8:30am - 4:30pm), No Weekends / No on-call, On-site role, daily