Hong Kong Business Setup Consultant at Weekday AI · Hong Kong

This role is for one of Weekday’s clients

Budget: USD 4,000 to 5,000 per month, plus 13th month salary and MPF

Min Experience: 3+ years Location: Hong Kong JobType: full-time

We are looking for an experienced Hong Kong Business Setup Consultant with strong expertise in company secretarial services, corporate incorporation, and regulatory compliance. This is an opportunity to join a growing corporate services business as its first on-ground hire in Hong Kong, taking ownership of local company formation and ongoing corporate compliance operations.

You will work directly with the management team based in Dubai, managing company secretarial activities from day one while helping establish operational processes, develop compliance frameworks, and build the Hong Kong business division. The role offers significant autonomy and a clear progression path towards leading the Hong Kong operations team.

Key Responsibilities

1. Company Incorporation and Business Setup

• Manage end-to-end Hong Kong company incorporation through the Companies Registry's e-Services portal.
• Guide clients through company formation requirements, documentation, and statutory procedures.
• Coordinate incorporation processes for locally and foreign-owned companies.
• Ensure incorporation applications and supporting documents are accurate and submitted within the required timelines.

2. Company Secretarial Services

• Manage ongoing company secretarial compliance, including annual returns, changes in directors and shareholders, share allotments, and statutory filings.
• Maintain statutory registers, corporate records, and the Significant Controllers Register (SCR).
• Monitor filing deadlines and ensure compliance with applicable Hong Kong corporate regulations.
• Prepare, review, and maintain company secretarial documentation and records.
• Support clients with changes to corporate structures and other ongoing administrative requirements.

3. Client Onboarding and Regulatory Compliance

• Manage client onboarding and conduct Know Your Customer (KYC) checks.
• Perform Anti-Money Laundering and Counter-Financing of Terrorism (AML/CFT) checks in accordance with applicable requirements under the Trust or Company Service Provider (TCSP) regime.
• Review client documentation, identify potential compliance risks, and maintain appropriate records.
• Establish and maintain internal compliance procedures and documentation standards.
• Support ongoing regulatory monitoring and ensure adherence to relevant statutory obligations.

4. Corporate Banking Support

• Assist clients with corporate bank account opening for Hong Kong companies, particularly businesses owned by overseas founders or non-resident clients.
• Coordinate documentation and application requirements with traditional banks and digital banking platforms.
• Liaise with banking partners to facilitate application progress and resolve documentation-related issues.
• Guide clients through the administrative requirements associated with corporate banking applications.

5. TCSP Licensing and Regulatory Liaison

• Support the company's TCSP licence application and associated documentation requirements.
• Assist with ongoing licensing obligations, regulatory filings, and compliance procedures.
• Liaise with the Hong Kong Companies Registry, Inland Revenue Department, banks, auditors, and other relevant stakeholders.
• Monitor regulatory developments and communicate changes that may affect company formation or corporate services operations.

6. Operations Development and Process Improvement

• Establish standard operating procedures for company incorporation, client onboarding, company secretarial services, and compliance management.
• Develop efficient workflows, documentation systems, and tracking mechanisms to improve service delivery.
• Identify operational gaps and implement process improvements as the business grows.
• Work closely with the Dubai-based management team to align Hong Kong operations with broader business objectives.
• Contribute to building and training an in-house team as the division expands.

Must-Have Skills

• Hong Kong Company Secretarial Services: Strong practical knowledge of Hong Kong company secretarial procedures and statutory compliance requirements.
• Company Incorporations: Hands-on experience managing end-to-end company formation through the Hong Kong Companies Registry.
• Annual Returns and Statutory Filings: Experience preparing and submitting annual returns, director and shareholder changes, share allotment filings, and other statutory documents.
• Corporate Compliance: Understanding of statutory registers, corporate record maintenance, and Significant Controllers Register requirements.
• KYC and AML/CFT: Working knowledge of client due diligence and relevant regulatory compliance procedures.
• Client Management: Ability to manage client relationships, explain documentation requirements, and coordinate with multiple stakeholders.
• Communication: Fluency in Cantonese and strong written and spoken English.
• Independent Working: Ability to take ownership of local operations, establish processes, and work effectively in a growing business environment.

Good-to-Have Skills

• Mandarin: Proficiency in Mandarin to support communication with a broader client base.
• HKCGI Qualification: Associate-level qualification, such as ACG or HKACG, or progress towards a relevant qualification.
• Foreign-Owned Company Setup: Experience incorporating and servicing companies owned by overseas founders or non-resident clients.
• Corporate Bank Account Opening: Familiarity with banking documentation and account-opening processes for international businesses.
• TCSP Licensing: Exposure to TCSP licence applications, licensing requirements, and ongoing regulatory obligations.
• Compliance Process Development: Experience designing internal compliance frameworks, SOPs, and operational workflows.
• Corporate Services: Experience working with a corporate services provider, trust or company service provider, or a similar professional services firm.

Required Qualifications and Experience

• 3–10 years of relevant Hong Kong company secretarial experience.
• Current or recent experience working with a corporate services provider or TCSP.
• Hands-on experience with company incorporations, annual returns, statutory filings, and ongoing corporate compliance.
• Working knowledge of Hong Kong KYC, AML/CFT, and Significant Controllers Register requirements.
• Fluency in Cantonese and strong written and spoken English; Mandarin is an advantage.
• Must be based in Hong Kong and have the legal right to work in Hong Kong.
• Strong organisational, communication, problem-solving, and stakeholder management skills.
• Ability to work independently, manage competing priorities, and take ownership of operational responsibilities.

What We Offer

• Founding Opportunity: Become the first on-ground hire for a new Hong Kong corporate services division.
• Direct Leadership Access: Work closely with the Dubai-based management team and contribute to strategic decisions.
• Operational Ownership: Take responsibility for establishing and managing Hong Kong company secretarial and compliance operations.
• Career Progression: Clear opportunity to progress towards an Operations Manager role as the business expands.
• Competitive Compensation: Monthly salary of USD 4,000–5,000, plus a 13th-month salary and MPF contributions.
• Growth and Development: Opportunity to shape internal processes, develop a local team, and build a growing business function.