Weber County→
Office Specialist III at Weber County in Ogden, UT
Job Description
Under close supervision of an administrative superior, performs a variety of routine and specialized clerical work requiring advanced knowledge of interrelated department paperwork and procedures. Positions in this class can be distinguished by the specialized duties they perform in various County departments including County Assessor, County Auditor, County Clerk, County Health, County Recorder, and County Treasurer.
ESSENTIAL FUNCTIONS:
Processes reports, certificates, applications, and other materials; examines for accuracy and completeness, makes additions or resolves discrepancies consulting with supervisor or other employees as appropriate.
Fills in data on standard office forms; maintains records, files, indexes and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies. Handles incoming and outgoing mail.
Accepts fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates and licenses, and keeps simple records of transactions; makes simple mathematical computations. Processes invoices and requisitions, submits for payment on purchase orders through payables.
Verifies cash banks for office and park camp hosts. Is the point of contact for audit of cash banks.
Will coordinate with manager to prepare invoices, process and forward all copies as necessary. Receives payments for accounts receivable. Processes as necessary.
Will be primary person responsible for answering calls, screening calls, electronic communication, handing any questions, complaints or matters of technical nature and directing others to the appropriate staff member; helps walk in customers.
Schedules part time employees and ensures coverage during activities, events, and recreational games. Sends employee schedules electronically. Handles communication with employees regarding shift availability and coverage.
Responsible for coordinating employee onboarding, training, and coordinating with Human Resources regarding posting of open positions for part-time recreational staff.
Processes payroll processes for part-time employees and ensures that each employee reports and submits their time accurately.
Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.
SUPERVISORY RESPONSIBILITIES:
None
EDUCATION/EXPERIENCE:
Education: High school graduation or equivalent.
Experience: Two (2) years of increasingly responsible experience in Clerical Work. Work experience must be appropriate to the position to be filled.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA):
Knowledge of: Working knowledge of modern office practices and procedures. Working knowledge of specialized duties required by the position.
Skills and Abilities to: Skill in typing at 40 wpm if required by position. Ability to perform a variety of clerical and typing work requiring some exercise of independent judgment. Ability to make mathematical computations rapidly and accurately. Ability to follow written and verbal instructions. Ability to establish and maintain effective working relationships with employees, other departments, and the general public.
YOUR SPECIAL QUALIFICATIONS:
Utah Notary Public certification is desired.
Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Company
Founded in 1850, Weber County occupies a stretch of the Wasatch Front, part of the eastern shores of the Great Salt Lake, and much of the rugged Wasatch Mountains.
The Weber Center is located at 2380 Washington Blvd, Ogden, UT 84401
Contact the Human Resource Department with any questions at 801-399-8623 or by email at humanresources@webercountyutah.gov
https://www.webercountyutah.gov/