Administrative Assistant at Water Works Engineers in Scottsdale, AZ

Join Our Team as an Administrative Assistant at Water Works Engineers!

Meet Water Works Engineers:

Water Works Engineers (WWE) is a leading civil and environmental engineering firm specializing in innovative and sustainable solutions for water infrastructure projects across the United States. For over 20 years, we have excelled in planning, designing, and implementing projects involving the treatment, storage, and conveyance of drinking water, recycled water, and wastewater. With offices in Scottsdale, AZ; Redding, Roseville, San Mateo, San Diego, and Los Angeles, CA; Star, ID; Albuquerque, NM; and Salt Lake City, UT, we bring an understanding and sensitivity to Western water and wastewater issues. Our expertise includes water and wastewater treatment, stormwater management, hydraulic modeling, and environmental compliance. Committed to innovation, integrity, and teamwork, we enhance the sustainability and resilience of the communities we serve. 

Why this role matters:

At Water Works Engineers, our Administrative Assistants play a vital role in keeping our offices running smoothly and our teams supported every day. As the welcoming face of our Scottsdale office, you will help create a professional, organized, and positive environment for employees, clients, and visitors alike. This role goes far beyond traditional administrative support. You will be a key contributor to daily operations by assisting with project coordination, supporting engineers and office staff, helping manage important documentation and communications, and ensuring the office stays organized and responsive in a fast-paced environment. We are looking for someone who enjoys being part of a collaborative team, takes initiative, and is eager to jump in wherever needed. Your ability to anticipate needs, stay organized, and support a wide variety of responsibilities will directly contribute to the success of our projects, our people, and the overall experience within our Scottsdale office.

Your daily impact:

• Support office coordination, administration, and management, and company-wide administrative efforts.
• Serve as the first point of contact for guests and deliveries, and maintain the appearance and professionalism of the office.
• Take ownership of the front desk area, ensuring a welcoming, organized, and professional environment.
• Manage calendars, schedule meetings, order supplies, and support both internal and external communications.
• Perform general administrative tasks, including formatting specifications, reports, and documents.
• Format technical reports and assist with general administrative documentation as required.
• Proofread and edit technical documents for accuracy, grammar, and formatting consistency.
• Assist engineers with project-related administrative tasks, including maintaining construction logs.
• Create sub-agreements and task orders and support project setup and maintenance, including creating projects in Ajera.
• Coordinate administrative processes and construction document management.
• Assist with marketing pursuits, production, and formatting of proposals, team resumes, project descriptions, and proposal delivery, while maintaining logs and records.
• Provide support to accounting and HR teams as needed, including timesheet review, expense entry, onboarding, and basic data entry, with discretion in handling confidential information.
• Collaborate with accounting teams for accounts payable and receivable activities.
• Support procurement of office supplies and operational materials.
• Anticipate the needs of management and staff, responding with flexibility and initiative.
• Assist with conference coordination, including registrations and logistics for attendees.
• Organize and participate in company events, including team gatherings, conference dinners, and year-end celebrations.
• Lift and transport marketing materials or office supplies as needed to support errands or in-office activities.
• Complete occasional travel to deliver materials, run office errands, or assist with local outreach events, including career fairs, conferences, etc.
• Perform additional administrative and office organizational duties as required.

What you bring to the table:

• High school diploma or equivalent required; additional administrative professional training is highly valued.
• 2-5 years of administrative or office management experience, preferably in a technical, engineering, or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint, Adobe InDesign, Microsoft Project, Access, Photoshop, or similar tools is a plus.
• Experience supporting proposal production, including formatting documents and enhancing visual layout, graphics, charts, and infographics, is highly valued.
• Strong written and verbal communication skills with close attention to detail in grammar, punctuation, and formatting.
• Demonstrated ability to stay organized, manage multiple priorities, and meet deadlines in a fast-paced, dynamic environment.
• High level of discretion when handling confidential and sensitive information.
• Proactive, team-oriented mindset with a focus on supporting a positive and collaborative work environment.
• Valid driver’s license and reliable transportation required.

Unlock Your Benefits Potential:

On day one, as a full-time employee, Water Works Engineers employees enjoy a comprehensive benefits package to enhance their well-being and financial stability on their first employment day, which includes:

Paid Time Off: Eight paid holidays annually, with paid time off (PTO) accrual based on role.

401K Retirement Plan: Company match of 100% on the first 6% of your salary, with immediate eligibility.

Health Insurance: Fully covered for employee-only plans, with the company contributing significantly towards family coverage.

Dental and Vision Insurance: Fully covered for employees, with affordable options for family coverage.

Life and Disability Insurance: Provided at no cost.

Additional Benefits: Health Care Flexible Spending Account, Adoption Assistance, Employee Assistance Program, and Commuter Benefits.

Water Works Engineers fosters a supportive environment where your contributions are valued, and your career can thrive.

Rewards for Your Expertise

Competitive compensation commensurate with experience, with the potential to earn performance-based bonuses. (Contact HR for location-specific details).

Why work with us:

Are you tired of feeling stuck in your current role, having limited growth opportunities, being behind the scenes with little visibility, or feeling like your contributions go unnoticed? If so, join our team at Water Works Engineers! In this role, you’ll be a key part of a collaborative office environment where your organizational skills, attention to detail, and proactive support make a real impact every day. As part of a smaller, highly successful firm, you’ll enjoy meaningful responsibility, cross-team collaboration, and the opportunity to grow alongside professionals who value your contributions. Here, your work matters, your efforts are recognized, and you’ll thrive in an environment that values teamwork, consistency, and excellence.

Join us today: If you are a passionate and dedicated engineer ready to make a significant impact, we want to hear from you! Apply today! 

Water Works Engineers embraces Equal Employment Opportunity and is committed to fostering a diverse workforce. EOE, Minorities, Females, Vets, and disabled candidates are encouraged to apply.

To protect our applicants from job scams, please be cautious of fraudsters posing as Water Works Engineers employees or recruiters. We never request sensitive personal information, such as Social Security numbers or bank details, via text, instant message, or unsecured methods, nor do we require advance payments for equipment or fees. Official communications from Water Works Engineers will only come from emails ending in ‘@wwengineers.com’.  Visit ftc.gov/jobscams for tips on avoiding and reporting job scams.