Assistant, Music (Country/Americana) at Wasserman · USA-TN -…

Summary: Wasserman is a leading global agency representing prominent artists across all genres. The Assistant is responsible for performing a variety of administrative tasks to support the agent in client and internal matters, ensuring the smooth operation of artist representation. Responsibilities: - Maintain accuracy of artist contact record and deal memos in booking system - Update client bios, riders, and ad mats - Enter offers and related show details into the booking system - Liaise with relevant teams to complete show-related administration - Issue contracts for confirmed performances - Track unreturned contracts; chase signed contracts - Flag/review/address contract markups - Create and issue artist itineraries when necessary - Organize and execute announces and on sales - Request, report, and/or review ticket counts for confirmed events - Create and send invoices for show-related payments (deposits, balances, etc) - Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time - Track, collect, and enter finals; notify accounting team to generate statement(s) - Coordinate with accounting team to update client tax information and payment information - Manage work visa process for clients (immigration itineraries) - Coordinate with operations team for client on/off boarding - Set and confirm meetings; maintain agent calendar and internal artist calendar - Manage inbound phone calls on behalf of agents - Book agent business travel as necessary - Submit agent expense reports - Take on additional tasks and responsibilities as assigned Required Qualifications: - 1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space - Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment - Detail-oriented and highly accurate with data entry and documentation - Excellent written and verbal communication skills - Professionalism and discretion when handling sensitive information - Proactive problem-solver who can anticipate needs and follow through - Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace - Flexible, adaptable, and ready to take on varied tasks Required Skills: Booking systems, CRM tools, Microsoft Office Important Skills: Google Workspace