Secretary to the Dean at Washtenaw… · Ann Arbor

POSITION TITLE: Secretary to the Dean

FTE: 1.0 (12 months)

POSITION LOCATION: Community High School

SALARY: Cat. Z, AAEA/OP Salary Schedule

REPORTING RELATIONSHIP: Building Administrator

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QUALIFICATIONS REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE: High school diploma or equivalent with 4-5 years related work experience. Experience using PC and/or MAC computers for word processing, spreadsheets and database. Experience using New World and PowerSchool.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Process and maintain time and attendance records including hourly payroll. Type, prepare, edit and proof, distribute, file records/reports, correspondence, mailings etc. related to building functions and principal needs. Assist with enrollment of students and maintain accurate child accounting records/reports. Order supplies and maintain storeroom. Administer medication according to policy and regulations and assist with children who are ill or have injuries. Monitor school budget, process PO's, handle petty cash, and deposits. Act as liaison to help build a positive rapport with students, staff, and community. Work closely with parents and staff on school projects. Maintain filing system. Orients substitute teachers. Coordinates building calendar and use of the building. Regular and reliable attendance. Other related duties as assigned.

LANGUAGE SKILLS: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of people. Communicate clearly and concisely, both orally and in writing.

MATHEMATICAL SKILLS: Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES: Patience in dealing with parents and students. Develop effective working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Operate standard office equipment. Must be punctual, dependable and work with accuracy. Knowledge of first aid.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books and AV/VCR carts. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is frequently required to interact with public and staff and is directly responsible for the safety, well-being or work output of students.

METHOD OF APPLICATION: All applicants must complete the online application at A2schools.org >> District Links >> Job Postings.