Project Admin Assistant at Wanzek… · Maroa

Summary: Wanzek Construction, Inc., a MasTec company, is seeking a Project Admin Assistant to support the on-site project management team. The role performs administrative functions including visitor assistance, customer service, mail handling, spreadsheet maintenance, office supply management, data entry, and onsite equipment troubleshooting while supporting the company’s safety culture.

Responsibilities:
- Greet visitors and direct them accordingly
- Provide excellent customer service to both internal and external clients
- Communicate messages to the appropriate parties in a timely manner
- Handle incoming and outgoing mail
- Assist with copying and scanning as needed
- Maintain tracking and reporting spreadsheets needed for the project
- Maintain an adequate amount of office supplies
- Assist with project errands and food deliveries
- May support with data entry in various systems (i.e. Salesforce)
- Know where/how to locate all personnel in the office/shop/field
- Partner with the IT department to help users troubleshoot onsite equipment issues (computers, copy machine, scanner)
- Serve as a champion of the Company’s safety culture
- Other duties as assigned

Required Qualifications:
- One year of experience in office support or administrative role
- Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, etc.)
- Ability to meet deadlines
- Strong organization and multitasking skills to manage various responsibilities simultaneously
- Excellent attention to detail and ability to maintain accurate records
- Strong verbal and written communication skills
- Ability to work collaboratively with all levels of the organization
- When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
- This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud

Preferred Qualifications:
- High school diploma or equivalent preferred

Required Skills: Microsoft Office Suite, Salesforce, Spreadsheet Tracking and Reporting, Verbal and Written Communication

Benefits: Competitive pay with ongoing performance review and merit increase, 401(k) with company match & Employee Stock Purchase Plan (ESPP), Flexible spending account (Healthcare & Dependent care), Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children, Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount, Discounted National Gym Membership Network, Employee Assistance Program, Paid Time Off, Paid Holidays, Bereavement Leave, Military Leave, including Benefits Continuation, Short and long-term disability, life insurance, and accidental death & dismemberment, Voluntary life insurance, accident, critical illness, hospital indemnity coverage, Emergency Travel Assistance Program, Group legal plan