Marketing Coordinator at WAI Global in Miramar, FL

ESSENTIAL DUTIES AND RESPONSIBILITIES

Marketing Execution Support

• Support execution of US marketing initiatives and requests across customer marketing, sales enablement, and events.
• Execute day-to-day activities related to the U.S. trade media plan, including asset delivery, placement tracking, vendor communication, and invoice verification support.
• Coordinate timelines, deliverables, approvals, and handoffs across stakeholders.

Trade Show & Event Support

• Assist with trade show preparations including booth materials, banners, signage, giveaways, and shipment coordination.
• Support event collateral preparation and on-site readiness (as required).

Collateral & Creative Coordination

• Assist in designing and/or coordinating updates to marketing collateral (flyers, sell sheets, presentations, signage).
• Ensure materials follow approved templates and brand direction provided by global marketing.
• Manage local printing requests and coordinate vendor relationships as needed.

Email & Communications Support

• Support execution of email communications and marketing sends (coordination, formatting, scheduling, and list readiness).
• Assist with building and organizing content inputs for customer communications and official updates.

Marketing Operations & Organization

• Maintain marketing files, event assets, and commonly used materials for easy internal access.
• Track requests, deadlines, and progress updates for the US marketing team.
• Support merchandise management and replenishment (giveaways, event supplies, etc.).

Social Support (Execution Assistance)

• Assist in scheduling and preparing social media content as assigned (coordination + formatting support).
• Support day-to-day community management activities, including monitoring comments and messages, responding to routine inquiries, and escalating customer or brand concerns as needed.

QUALIFICATIONS (Education, Experience, & Skills) and REQUIREMENTS

Minimum Education:

Bachelor’s degree in Marketing, Business, or a related field.

Minimum Years of Experience:

1–3+ years in a marketing coordinator, project coordinator, or administrative marketing support role.

Required Qualifications:

• Strong organization and attention to detail
• Ability to manage multiple deadlines and workstreams in parallel
• Strong communication skills and comfort working with Sales, vendors, and internal teams

Preferred Qualifications:

• Experience supporting trade shows/events and print production
• Familiarity with graphic design software (Adobe Creative Suite) and email tools (Mailchimp or similar) and content scheduling workflows

Competencies:

• Execution excellence & follow through— consistently delivers on time across a high volume of requests and deadlines.
• Organization & prioritization — manages multiple requests, deadlines, and stakeholders without losing details.
• Attention to detail & quality control — ensures materials are accurate, on-brand, and template-compliant.
• Service-oriented collaboration — responsive partner to Sales and internal teams

Skills:

• Clear communication, both written and verbal
• Effective time management and prioritization

Languages:

Fluent in English

Travel Requirement:

~5% for events and trade shows as needed