Mgr -Office at Vulcan Materials Company in Cary, NC

Job Summary The Manager - Office is responsible for overseeing the day-to-day operations of an office, including managing administrative staff, coordinating office activities, and ensuring efficient office procedures. They may handle budgeting, scheduling, and office maintenance tasks, as well as liaising with other departments and external stakeholders. The Manager - Office I plays a key role in ensuring the smooth functioning of the office and supporting the overall goals of the organization.

Essential Functions • Maintains office services by organizing office operations and procedures; ensuring mail is distributed in a timely manner, assigning and monitoring clerical functions and ensuring deadlines are met. • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Responsible for implementing and managing the designated document management system. Makes recommendation for the new system and ensures that it is installed according to department requirements. • Among other attributes, position specifically requires discretion, initiative, perseverance, ability to work on a team, ability to work quickly and under the pressure of multiple deadlines and the ability to manage conflicting priorities. • Exhibit outstanding communication skills, with the ability to communicate effectively with personnel at all levels within and outside of the Company. • Assumes responsibility and makes decisions within own level of authority. • Communicate to all parties concerning documents, communications, emails, etc. • Exposure to highly confidential information and business matters requires the ability to maintain this information in the strictest of confidence. • Proficient in us of Oracle Procurement processes to keep supplies stocked. • Ability to analyze information objectively, evaluate different perspectives, and make well-informed decisions. • Has a clear vision of emerging trends and how value will be created in the future. Develops strategies that are distinctive in the market, create value for customers and other stakeholders, and provide sustainable competitive advantage.

Critical Competencies • Attention to Detail - Ability to thoroughly and accurately complete tasks; meticulous and precise when handling information, and is critical in ensuring the quality, accuracy, and integrity of the results. • Analytical Thinking - Ability to break down complex problems, situations, in order to understand underlying patterns, identify key issues; examine information logically, question assumptions, and draw conclusions based on evidence. • Conflict Resolution -Seeks to understand differing perspectives and find common ground, leading to mutually acceptable solutions. • Communication - Communicates clearly and effectively, both verbally and in writing, while actively listening and adapting the message to the audience. • Interpersonal Savvy - Engages openly and comfortably with diverse groups, demonstrating tact, sensitivity, and consideration to ease interpersonal situations. Quickly establishes rapport and fosters positive connections. • Responsive - Demonstrates the ability to react quickly and effectively to changing circumstances, new information, or urgent requests, adapting approaches and priorities as needed to ensure timely and appropriate action.

Responsibilities

Education • High School diploma. Some college preferred.

Experience • Experience as an event planner/office manager is preferred. • Position requires relevant education/experience and superior office, administrative and organizational skills.

Knowledge, Skills, and Abilities • Organizational Skills. • Must have keen attention to detail. • Must have the ability to establish a course of action for yourself and others to accomplish specific goals. • Must be able to budget time, set priorities, and maintain an awareness of the relationship between activities. • Must have the ability to remain courteous and helpful when speaking with various employees and customers. • Must be able to work effectively as a team member and take the initiative to support others as needed. • Written communications should exhibit good command of English and be grammatically sound. • Must be able to identify issues and evaluate resolutions for a positive outcome. • Must be able to anticipate potential problems and follow up with appropriate action. • Must determine when to handle inquiries or problems personally or who to refer them to. • Must have advanced proficiency in Google Suite (Gmail, Calendars, Sheets, Drive) and Microsoft Office (Word, Excel, and PowerPoint). • Must be able to learn new systems proficiently and efficiently.

Other Requirements • Must be able to sit for long periods of time. • Must be able to effectively manage multiple priorities simultaneously • Contact with all employee levels of organization. • Gains trust by being honest, keeping promises , commitments, confidences, and acting consistently with their words. • Skills in project planning, execution, risk management, and stakeholder communication. • Sets clear objectives, develops strategic plans, and ensures alignment across teams to achieve organizational goals efficiently.

JD Disclaimer Vulcan Materials Company is an equal opportunity employer.