Fleet Asset Administrator at Vulcan… · Jacksonvi…

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials, including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture where career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

About the Job:

The Fleet Asset Administrator assists drivers with inquiries and provides a positive customer experience. This is accomplished partly by administering the end-to-end lifecycle of the division’s light-duty and heavy-duty vehicles. Performance is governed by internal and external policy compliance as directed by the organizational Fleet Management Strategies defined by the Company Fleet Manager.

What You’ll Do:

• The Fleet Asset Administrator will facilitate resolving calls from drivers related to company-owned car registrations, tolls, tickets, insurance, vehicle recalls, etc.
• This role is responsible for maintaining data integrity according to policy, which includes database maintenance (assignments, vehicle location, etc.), maintaining and auditing company-owned vehicle assignments, assisting with annual budgeting guidance for vehicle replacements, updating systems (i.e., Oracle, WEX, Wheels), managing division vehicle custodians, and verifying the accuracy of vehicles by tax jurisdiction.
• The Fleet Asset Administrator will provide projections to the Fleet Manager for the consolidated order process. This role will manage new vehicle receipts & deliveries, tags, titles, fuel cards, and insurance cards. The Administrator will ensure dealer receipt, driver receipt, VMS setup, and the asset in-service process.
• The Fleet Asset Administrator will ensure compliance with the title management policy developed by the Fleet Manager.
• The Fleet Asset Administrator is responsible for license & registration support, including proactively processing renewals, coordinating driver requirements (i.e., inspections), processing title transfers, contacting drivers for missing registration requirements, liaising with the tax department (see tax responsibility), and managing specialty registration requests (e.g., IRP)
• The Fleet Asset Administrator is responsible for the quality of data to meet all regulatory requirements for IFTA (International Fuel Tax Agreement) and HHUT (Heavy Highway Use Tax, aka Form 2290) filings. In addition, they will maintain the data supporting accurate and timely property tax bill processing.
• The Fleet Asset Administrator will issue fuel cards, manage driver fuel card agreements, make updates to fuel cards (change cost codes, over-limit extensions), terminate fuel cards (lost/stolen, fraud events, driver terminations), manage control reporting, and research fraud. The Fleet Asset Administrator is responsible for verifying insurance data for Risk, distributing insurance cards annually, and managing emerging (detailed) requirements of annual data requests for underwriter negotiations.
• The Fleet Asset Administrator will follow the policy as developed by the Fleet Manager for vehicle disposition. The role is responsible for monitoring and transitioning idle assets for disposal via standard processes, facilitating employee sales, and title distribution.

Responsibilities

Skills You'll Need:

Education: High School diploma or equivalent. Associate or Bachelor’s degree in business administration, logistics, or a related field, or equivalent experience preferred.

Knowledge, Skills, and Abilities:

• Ability to prioritize multiple demands while keeping a sense of urgency.
• Strong analytical and problem-solving skills
• Proficiency in Microsoft Excel, Word, and PowerPoint skills with a focus on analytic and presentation capabilities
• Ability to think critically, manage and prioritize a demanding workload
• Deadline and results-oriented
• Able to work with minimal supervision
• Effective oral and written communication skills
• Strong administrative/coordination skills
• Ability to multitask, prioritize, and complete multiple projects in short time frames
• High attention to detail; resourceful in finding information and answersModerate level of accounting and budget reconciliation skills
• Ability to demonstrate critical thinking skills, flexibility, and adaptability
• Demonstrated ability to provide excellent customer service, open to and willing to act upon feedback
• Respects confidentiality and uses an appropriate level of discretion when handling confidential information
• High level of personal and professional integrity. Insightful and possess reasonable business judgment.
• Creative problem solver

What You’ll Like About Us:

• Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.
• Safe. An industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
• Meaningful Work. What sets us apart is that our work impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
• Health Benefits. Medical, Dental, and Vision programs, plus much more.
• Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
• Prepare for the Future. 401(k) with company match and contribution.
• Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials is an equal opportunity employer.