Accounts Payable Specialist at Vode Lighting LLC in Sonoma, CA

Company Description

Vode Lighting is an architectural lighting design company specializing in high-end linear fixtures. We are looking for someone who has a strong work ethic, works well with others, works well individually and in teams and is highly self motivated. This is a good opportunity with room for growth in an exciting industry and a fun company.

Job Description

Responsibilities:

• Route invoices to appropriate departments to secure proper coding and approval, respond to all vendor and employee inquiries regarding invoices, check requests, and payment status.

• Create credit card charges report for management review.

• Assist with annual CPA Review, including generating reports and pulling/re-filing documentation

• Maintain vendor information keeping it up to date and that a current W-9 is on file.

• Create and maintain all vendor files as part of an organized system, including weekly filing and annual archiving.

• Provide accurate and timely research of monthly statement items resolve discrepancies.

• Run errands as needed, such as occasional trips to post office, or office supply store

• Maintain various contract files and update as necessary

Requirements:

• Top notch QuickBooks skills required. Experience with Fishbowl Inventory a plus

• Experience working with outside payroll systems a plus.

• Clear understanding of accounting concepts and terms

• Detail oriented with strong organizational & mathematical skills

• Thorough knowledge of Microsoft operating environment and Microsoft Office: Outlook, Word, and most importantly Excel

• Strong organizational and communication skills

• Must have excellent written and oral communication skills.

• Detail-oriented with ability to multi-task and prioritize

• Flexible and willing to take on any task; desire and ability to handle a wide range of tasks and requests

• Ability to use logic and reasoning to identify solutions to problems

• Ability to work independently and to interact positively with diverse individuals at all levels of the company.

• Cross Train/Assist in all positions (A/R; Invoicing, Payroll)

Qualifications

• Four (4) years of related experience, or equivalent combination of education and experience in a high-volume Accounts Payable setting.

• Must be well-organized and detail-oriented with the ability to work within constantly changing priorities with enthusiasm.

Additional Information

We offer the opportunity to work for a young, fast growing company, including a competitive salary and benefits package.

If you meet the above requirements, please respond via email and include the job title shown above in the subject line.

All your information will be kept confidential according to EEO guidelines.