Financial Inventory Controller (Fixed… at Vivo Energy · Cape Town

Job Purpose

Effectively manage inventory levels, controls, inventory business processes and systems in order to ensure accuracy of inventory financial records and reduce stock losses.

Key Accountabilities

Inventory Accounting Records Monitoring

• Manage and monitor the inventory accounting records through clean accounting records, monitoring in transits not older than lead time per depot, goods receipting as per agreed timelines
• Management of EDI inbox (to be kept current)
• Process inventory counts/postings and differences to be accounted for, reviewed and cleared
• Unfulfilled product orders to be reviewed and cleared
• Collate and submit month-end accruals for outstanding EDI's messaging and physical inventory movements not processed on SAP
• Maintain and update material Master for Bulk Products and completing agreed report framework on (monthly, quarterly, annual basis) to ensure efficient business operations and reduction of stock losses
• Investigate analytical inventory queries and reset inventory levels where required

Business Processing Monitoring

• Perform, monitor and support business processes through monthly depot summary and interpretation of inventory movements
• Review of gains, losses, frequency and trend of inventory stock counts & postings
• Review of product rebrand adjustments entries
• Assist and monitor depot change management/ cutovers
• Liaise with depots and business controllers on related processes and notify all relevant parties to ensure SAP system and business controls are up to date and in place
• Prepare and process approved re-Classes for un-accounted inventory movements at month ends
• Capture shipping loading and discharge on SAP timeously
• Create SAP sales and purchase orders for the transactional shipping import and export vessels
• Create SAP sales and purchase orders for Trading / Supply Contracts and Deals
• Update SAP pricing and generate export billing documents

Customer Business Process Liaison

• Liaise with all customers and relevant stakeholders such as external auditors for quarterly and year-end audits and support the business processes by following up on procedures and reports
• Review Internal Audit reports and make sure that issues are adequately addressed, resolved and reviewed
• Maintain clear unmatched MECREC entries to ensure that Management Reporting deadlines are adhered to
• Ensure compliance with Supply monthly BBBEE scorecard

Customer & Stakeholder Coordination

• Coordinate adherence to customer and stakeholder policy and procedure by providing support and guidance to customers
• Adhere to customers SLAs
• Conduct audits on customers for compliance to governance and business procedures
• Conduct Depot visits throughout the year and provide training as required to ensure efficient business operations

Minimum

• NQF Level 6 (Diploma in Accounting/ CMA or any Finance related qualification)
• 3 years’ experience in Accounting
• Knowledge of EDI Systems
• Knowledge of Inventory Management
• Knowledge of SAP FI

Advantageous

• Experience in Depot Operations
• Experience in Supply Chain & related Business Processes

In line with our commitment to Employment Equity, preference may be given to suitably qualified candidates from designated groups whose appointment will contribute toward achieving our Employment Equity objectives and targets. All appointments will be made based on the requirements of the role, the candidate’s suitability, and the organisation’s Employment Equity Plan.

Applications Close: Thursday, 3rd September 2026