Vitamin Well Group→
Accounting Operations Manager - Barebells &… at Vitamin Well… · Los…
Skills
Job Description
Vitamin Well Group develops premium functional drinks, snacks and protein products designed for modern, everyday life and on-the-go consumption. Our portfolio includes Barebells, NOCCO and Vitamin Well. With over 750 employees and revenue of more than SEK 10 billion, we are present in over 50 markets, with our headquarters in Stockholm and local teams and partners around the world. Our growth is driven by a focus on building strong brands, creating products with uncompromising taste and clear functionality, and consistently raising the bar across our categories.
Vitamin Well Group in the US
Vitamin Well made its debut in the US market in 2019, initially introducing NOCCO, followed by the launch of Barebells in 2020. Since then, the company has witnessed remarkable growth, with its products now widely available across the country in various gyms, gas stations, and grocery stores. Our team is characterized by its high level of engagement, agility, and a shared passion for ensuring our brands become a staple in households across the US.
The US market has rapidly emerged as having one of the most significant volume increases across our markets. In response to this success, we have developed and launched products specifically designed to meet the unique preferences and needs of the US consumer.
About the Role
We are seeking an analytical and hands-on Accounting Operations Manager to support our growing operations across the US and Canada, as well as our recently established business in Mexico.
Reporting to the Director of Accounting, you will lead a team of five AR Specialists and oversee our large-scale accounts receivable portfolio. The role combines AR leadership with a strong focus on retailer deductions, trade promotion management, claims recovery, systems and internal controls.
This is a newly created role with the opportunity to improve processes, strengthen financial controls and support the continued growth of the business.
The Position
Accounts Receivable & Collections
- Oversee a large-scale AR portfolio, driving collections, aging and DSO performance
- Manage customer account reconciliations, cash application, unapplied cash resolution and credit holds, escalating at-risk balances when needed
- Ensure accurate billing, pricing and payment terms in collaboration with Operations
- Oversee accounting reconciliations for Shopify, WooCommerce, Amazon and other DTC and marketplace platforms
Trade Deductions & Claims Management
- Oversee retailer deductions, promotional billbacks, chargebacks, shortages and compliance claims
- Analyze deduction trends, validate claims against approved promotions and drive dispute resolution and recoveries
- Partner with Sales, Operations and external partners to resolve claims and improve processes
- Manage Confido/TPM administration, reporting, data quality and reconciliation of promotional deductions
Team Leadership & Development
- Lead, coach and develop a team of five AR Specialists
- Set clear priorities, performance expectations and escalation procedures
- Provide hands-on support with complex issues and during periods of high workload
- Develop team processes and capabilities to support increasing business volumes
Process Improvement & Internal Controls
- Develop and maintain internal controls, SOPs, approval processes, segregation of duties and reconciliations
- Identify opportunities to improve workflows, system integrations and automation
- Investigate EDI-related issues affecting orders, invoicing, deductions and payments in collaboration with Operations, IT and external partners
- Strengthen order-to-cash processes, ensuring accuracy, efficiency and accountability
Reporting & Close Support
- Coordinate AR-related month-end activities, including cutoff, reconciliations, accruals and reserve inputs
- Support audit requirements and ensure accurate documentation
- Partner with the GL team and other departments to ensure accurate financial reporting
What you will need to succeed:
- Bachelor's degree in Accounting, Finance or a related field
- 5+ years of accounting or finance experience, including significant exposure to accounts receivable operations
- Experience leading and developing teams
- Strong analytical skills and the ability to investigate and resolve complex financial and operational issues
- Strong Excel and systems skills, with an interest in technology, automation and process improvement
- Excellent communication skills and the ability to collaborate across departments
- Detail-oriented, proactive and comfortable working in a fast-paced, growing business
Experience within CPG, food and beverage or high-volume distribution is highly valued. Familiarity with retailer deductions, trade promotion management, EDI, Dynamics 365, Confido or DTC and marketplace platforms is considered a plus.
Salary Range
The base salary range for this position is $120,000–$145,000 annually. Actual compensation will be determined based on factors such as relevant experience, skills, qualifications, and overall fit for the role.
Work Location
This position is based in Marina del Rey, California, and requires on-site attendance five (5) days per week.
How to Apply
Application deadline: November 20th 2026
We review applications on an ongoing basis and may fill the position before the application deadline. We appreciate LinkedIn, but to get a full picture of your experience, we ask you to also include a CV.
Vitamin Well USA is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Life at Vitamin Well Group
At Vitamin Well Group, we believe that a great workplace fuels great products. With over 750 employees worldwide, our people play an important role in how we build brands, develop products and grow the business. Our values – innovation, courage, drive and responsibility – shape how we work together and how we do business.
Across functions and markets, our teams are hands-on in building our brands, developing our products and making them available to consumers around the world. We embrace an office-first principle because we believe our best ideas emerge when people come together, share ideas, build relationships and take ownership.
Promoting active lifestyles is part of our culture. Employees can take part in run clubs, group workouts, races and sporting events that suit different interests and fitness levels. As we continue to grow, we aim to make a positive impact by reducing our environmental footprint, promoting active and healthy lifestyles, and acting responsibly across our value chain.
As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner.