Project Coordinator (On-Site) –… at Virtesys LLP · Karachi

Position: Project Coordinator- (work order and client coordinator)

Reports to: Project Manager

Role Type : one to two months contractual/temporary role, with the possibility of transitioning into a permanent position based on performance and business requirements.

Description:

Facility Coordinator manages project tasks such as executing work orders (communication with vendors and clients), photo reviews, creating photo workbooks, and data entry for a company based in the US. This is an on-site position, Not hybrid or Remote.

Key Responsibilities

• Ensure quality assurance for work orders.
• Manage high-volume email communications efficiently.
• Dispatch and coordinate vendor partners to meet schedules.
• Handle service requests from start to completion, meeting KPIs.
• Source and onboard vendor partners.
• Maintain accurate data and documentation.
• Handle heavy phone and email traffic with customers and service providers.
• Communicate effectively via multiple channels and CMMS systems.
• Prioritise overlapping tasks in a fast-paced environment.
• Work independently to resolve issues and meet team goals.
• Assist in preparing key project documents in line with the Project Execution Manual
• Schedule project meetings, prepare agendas, and document minutes of meetings
• Track and monitor timely completion of project tasks and milestones.
• Coordinate shipment of materials to designated project sites
• Maintain and update project documentation, ensuring revisions are shared.
• Monitor subcontractors and employees at job sites to ensure compliance with project standards
• Conduct precalls and quality control (QC) calls as required
• Perform additional project-related duties as assigned by management.

Qualifications and requirment:

• Must be graduated from a reputable Institute
• Excellent English communication skills.
• Strong time management and multitasking abilities.
• Fast response time and ability to work efficiently.
• Proficiency in Microsoft Office and relevant software.

Please note: This will be On-site Night shift (6 pm to 3 am and During Daylight Saving shift will be 7pm to 4 am)

Location: Karachi-PECHS

Join us and be a part of our journey to success!

Job Type: Full-time

Application Question(s):

• Have you worked for an international client? For how long?
• Do you have international project coordinator experience in Facility Maintenance, Supply Chain, or Logistics?

Language:

• Do you have fluent English communication skills? (Required)

Work Location: In person