Senior Import-Export Specialist (Customs &… at Vestcom… · Tay Ninh

Company Description

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste and mitigate loss, advance sustainability, circularity and transparency and better connect brands and consumers. We design and develop labeling and functional materials, radio-frequency identification (RFID) inlays and tags, software applications that connect the physical and digital and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2025 were $8.9 billion. Learn more at www.averydennison.com.

Job Description

ABOUT YOUR ROLE

The Senior Import-Export Specialist (Customs & Trade Compliance) is responsible for managing the full customs and trade-compliance cycle for the company’s manufacturing-for-export operations and factory maintenance needs. This includes classifying and declaring goods correctly, keeping duty-paid (A12) and duty-exempt (E31) materials properly segregated and traceable, managing the import of machinery, equipment, and spare parts for maintenance, coordinating with Production and outsourced/subcontracted facilities, ensuring correct tax treatment when goods move between export and domestic sale, and representing the company in all dealings with Customs authorities, tax authorities, and auditors.

YOUR RESPONSIBILITIES WILL INCLUDE

1. Customs Declaration, Classification & Documentation

• Prepare, review, and submit import/export customs declarations on the VNACCS/VCIS system (via ECUS or equivalent declaration software), correctly selecting the customs type code (A12, E31, E62, B11, A42, B13, etc.) for each transaction.
• Accurately determine HS codes and product/item names (tên hàng) for all raw materials, work-in-progress (WIP), finished goods (FG), and machinery/equipment/spare parts; keep the internal HS code library up to date and defensible under audit.
• Review and verify all import/export shipping documents (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, import/special-use permits, etc.) for full accuracy and compliance before submission.

2. Raw Material & Inventory Management (A12 / E31 segregation)

• Maintain clear, auditable tracking of raw materials by source (A12 duty-paid vs. E31 duty-exempt), even when the same material/HS code is imported under both regimes – through sub-codes, lot/declaration-based tracking, or warehouse segregation.
• Review, check , and defend actual consumption norms (định mức thực tế) for each finished product, ensuring norms reflect real production processes and can be presented to Customs on request.
• Reconcile customs records against warehouse stock cards and accounting records on a regular basis to catch discrepancies before they surface in an audit.

3. Machinery, Equipment & Spare Parts Import (Maintenance)

• Manage the end-to-end import process for machinery, production equipment, and spare parts required for factory maintenance and repair, ensuring correct HS code classification, import licensing, and duty treatment for each item.
• Coordinate closely with the Maintenance/Engineering team to plan import timing against maintenance schedules, avoiding production downtime caused by customs delays.
• Check whether imported machinery/equipment/spare parts require special import permits, specialized inspection, or standards conformity certification, and obtain these in advance of shipment arrival.
• Maintain proper fixed-asset and spare-part inventory records in coordination with Finance and Maintenance, ensuring imported equipment is correctly recorded, tagged, and tracked through its usable life.
• Where machinery is imported temporarily (e.g., for trial use, repair-and-return, or loaned equipment), manage the correct temporary-import/re-export customs procedure and monitor the return deadline to avoid penalties.

4. Production Coordination & Outsourcing / Subcontracting

• Coordinate with the Production and Warehouse teams to ensure raw materials are issued to the correct production orders in line with declared purpose (export vs. domestic sale).
• Manage the customs procedures required when production is outsourced to a third party due to over-capacity – whether the goods sent out are raw materials, work-in-progress (WIP), or near-finished goods – including notifying Customs of the subcontracting facility, managing the subcontract agreement, and reconciling material returned.

5. Domestic Sale Conversion & Tax Compliance

• Identify when finished goods containing E31 (duty-exempt) materials are being sold domestically, and process the required change-of-use-purpose declaration (mã loại hình A42) and duty payment before sale.
• Work closely with Finance/Accounting to ensure customs figures reconcile with VAT declarations and financial statements, minimizing the risk of cross-checked discrepancies between Customs and the Tax Department.

6. Annual Settlement Reports & Post-Clearance Audit

• Prepare and submit the annual Customs Final Settlement Report (Báo cáo quyết toán) on the usage of imported raw materials/E31 inventory, ensuring it reconciles with actual production, warehouse, and accounting data.
• Act as the primary point of contact during post-clearance audits and inspections – organizing documentation, explaining processes to auditors, and resolving findings.

7. Liaison with Authorities

• Build and maintain a professional, effective working relationship with Customs officers, tax authorities, and external auditors; represent the company confidently and accurately in meetings, price consultations, and dispute resolution.
• Stay current on changes in customs and tax regulations (e.g., updates to penalty decrees, HS code schedules, duty-exemption conditions) and proactively flag business impact.

8. Governance, Documentation & SOP Adherence

• Maintain a standardized, audit-ready archive of all import/export records (declarations, contracts, norms, settlement reports) for the legally required retention period.
• Follow and continuously improve the company’s customs Standard Operating Procedures (SOPs); flag gaps or process risks proactively.

9. Crisis Management & Cross-Functional Collaboration

• Serve as the escalation point for urgent shipments, customs holds, or compliance issues, resolving them swiftly under pressure.
• Coordinate daily with Production, Maintenance, Finance, Warehouse, and external partners (vendors, forwarders, subcontractors) to keep the supply chain and factory operations uninterrupted.10. Leadership & Continuous Improvement
• Guide and support newer or junior team members on customs procedures and compliance requirements.
• Recommend and implement process improvements to reduce compliance risk and processing time.

Qualifications

WHAT WE WILL BE LOOKING FOR IN YOU

Education:

• Bachelor's Degree, major in Logistics/Supply Chain/Foreign Trade is preferred.
• Holding a Yellow Belt certification (e.g., Lean Six Sigma) is considered a strong advantage.

Experience:

• Minimum 5 years of hands-on experience in import-export / customs compliance within a manufacturing (ideally FDI) environment.
• Demonstrated, direct working experience with A12 and E31 customs type codes, annual settlement reporting, and change-of-use-purpose (A42) procedures – this is essential.
• Experience importing machinery, equipment, or spare parts for factory maintenance purposes is a strong plus.
• Proven track record of working directly with Vietnam Customs on declarations, price consultations, and post-clearance audits.

Knowledge & Skills:

• Strong working knowledge of Vietnam’s Customs Law (Decree 08/2015/NĐ-CP, Decree 134/2016/NĐ-CP, Circular 38/2015 & 39/2018), Decree 169...
• Skilled in HS code classification and proficient with VNACCS/VCIS (ECUS).
• Experience with ERP/inventory systems, and networked PC software (MS Office, spreadsheets, Email, AI...).
• Fluent Vietnamese and working-level English.
• Excellent communication and negotiation skills; demonstrated ability to achieve results independently and recommend improvements.

Additional Information

AVERY DENNISON IS PROUD TO BE CERTIFIED GREAT PLACE TO WORK IN AUSTRALIA, BANGLADESH, CHINA, INDIA, INDONESIA, MALAYSIA, SINGAPORE, THAILAND AND VIETNAM, AND RECOGNIZED AS ONE OF THE BEST COMPANIES TO WORK FOR IN ASIA IN GREATER CHINA AND VIETNAM.

AVERY DENNISON IS AN EQUAL OPPORTUNITIES EMPLOYER.