Maintenance Coordinator at Venture Logistics in Indianapolis, IN

Description

LOGISTICS FOR THE INDUSTRIOUS

At Venture, we help our clients deliver their products, their promises, and their potential every day. If you believe in delivering great customer service, value partnership, and are always looking for a challenge, we’d like to meet you.

POSITION SUMMARY

he Fleet Maintenance Coordinator is responsible for overseeing and coordinating maintenance and repair activities for company tractors, trailers, and yard equipment. This position serves as the central point of contact between drivers, vendors, and the maintenance team to ensure repairs are completed accurately, cost-effectively, and with minimal equipment downtime.

Requirements

ESSENTIAL JOB FUNCTIONS FOR THIS POSITION

• Coordinate and schedule preventive maintenance, repairs, DOT inspections, and warranty work for all fleet assets.
• Serve as the main point of contact for drivers and operations regarding maintenance needs, breakdowns, and service status.
• Open, track, and close maintenance work orders in the fleet management system (e.g., TMT,)
• Review repair estimates and verify accuracy of labor, parts, and vendor invoices before approval.
• Monitor and follow up on equipment at outside repair facilities to ensure timely completion.
• Ensure proper communication of down units and repair timelines to dispatch and operations.
• Assist in managing vendor relationships — sourcing new vendors, obtaining quotes, and monitoring service performance.
• Coordinate roadside breakdowns and towing services as needed.
• Track recurring maintenance issues and report trends to management for corrective action.
• Maintain PM schedules and ensure compliance across the entire fleet.

OTHER SIGNIFICANT JOB FUNCTIONS INCLUDE

• Maintaining regular and reliable attendance, along with being available in an on-call status
• Perform additional duties as assigned
• Comply with company policies and procedures and all applicable laws and regulations

REQUIRED EDUCATION / EXPERIENCE

• High school diploma or GED required; technical or mechanical background preferred.

PREFERRED EDUCATION / EXPERIENCE

• 2+ years of experience in fleet maintenance coordination, trucking maintenance, or shop operations.

REQUIRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

• Working knowledge of tractor-trailer mechanical systems and DOT/FMCSA maintenance requirements.
• Strong computer skills: experience with maintenance or fleet management software preferred.
• Excellent communication and multitasking abilities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively with drivers, vendors, and internal departments.

PREFERRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

• Working knowledge of tractor-trailer mechanical systems and DOT/FMCSA maintenance requirements.
• Strong computer skills: experience with maintenance or fleet management software preferred.
• Excellent communication and multitasking abilities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively with drivers, vendors, and internal departments.

PHYSICAL DEMANDS

• Sedentary in nature
• Repetitive computer and telephone usage
• Periodic inter office movement to communicate with others
• Ability to work and stay focused in a fast-paced office environment

WORK ENVIRONMENT

• Fast paced, high volume work environment

OTHER INFORMATION

• The essential job functions and major job functions are not intended to be an all-inclusive list of the job functions that an individual will be required or expected to perform.
• Position Descriptions may be changed or revised by the Company from time to time at its sole discretion

BENEFITS

• Competitive Pay
• Opportunity for career advancement
• Generous Vacation / Paid Time Off
• Paid Holidays
• 401K with company match from day 1
• Medical, Dental, Vision Insurance
• Basic and Supplemental Life Insurance

This Position Description is not intended to guarantee, and does not guarantee, ongoing employment or employment for a definite term, either in this position or with the Company. Absent an enforceable written contract to the contrary, and to the fullest extent allowed by federal, state and local law, an employee’s employment relationship with the Company is at will.