EA To the director - Sales at Vasant Masala · Ahmedabad…

1.Calendar & Schedule Management

• Manage and maintain the Sales Directors daily calendar, appointments, meetings, and business commitments.
• Schedule internal and external meetings and ensure timely coordination with concerned stakeholders.
• Plan and coordinate travel arrangements, meetings, and business visits as required.
• Ensure the Sales Director is adequately prepared with relevant information before meetings.

2. Sales Coordination & Follow-up

• Coordinate with ZSMs, RSMs, Area Sales Managers, Sales Executives, and other sales team members on matters assigned by the Sales Director.
• Follow up on action points and commitments arising from sales meetings.
• Maintain a tracker for pending tasks, important follow-ups, and deadlines.
• Ensure timely updates are obtained from concerned team members and escalate delays to the Sales Director.

3. MIS & Sales Reports

• Collect, consolidate, and prepare sales-related MIS reports, dashboards, and presentations.
• Assist in preparing daily, weekly, monthly, and periodic sales performance reports.
• Track sales targets, achievements, secondary sales, outstanding issues, market performance, and other key sales parameters.
• Analyse sales data and highlight important trends, gaps, and exceptions for management review.
• Prepare presentations and management reports as required by the Sales Director.

4. Meeting Management

• Organize sales review meetings, prepare agendas, and coordinate with participants.
• Prepare meeting notes/minutes and circulate action points to concerned team members.
• Maintain a follow-up tracker for decisions and action items discussed during meetings.
• Ensure timely closure of assigned action points.

5. Communication & Correspondence

• Handle official correspondence, emails, letters, and communication on behalf of the Sales Director as authorized.
• Draft professional emails, presentations, reports, and other business communications.
• Maintain effective communication with internal departments, customers, distributors, business associates, and other stakeholders.
• Ensure confidentiality of sensitive business and management information.

6. Sales Director's Office Support

• Maintain organized records, documents, reports, presentations, and correspondence related to the Sales Director.
• Assist the Sales Director in preparing for business reviews, customer meetings, distributor meetings, and management presentations.
• Coordinate with Finance, HR, SCM, Production, Marketing, Dispatch, and other departments on matters related to sales requirements.
• Support the Sales Director in special projects and assignments.

7. Travel & Expense Coordination

• Coordinate domestic travel arrangements, accommodation, transportation, and meeting schedules.
• Maintain travel itineraries and provide necessary information to the Sales Director.
• Coordinate travel-related documentation and expense submissions as required.

8. Confidentiality & Professional Conduct

• Maintain strict confidentiality of sales figures, pricing, customer information, business strategies, management discussions, and other sensitive information.
• Handle confidential documents and communications with appropriate discretion.
• Demonstrate professionalism while interacting with senior management, employees, customers, and external stakeholders.

Key Skills & Competencies

• Excellent verbal and written communication skills.
• Strong coordination and follow-up skills.
• Excellent MS Excel, PowerPoint, and Word skills.
• Good analytical and reporting abilities.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities simultaneously.
• Professional email drafting and correspondence skills.
• Good interpersonal and relationship-management skills.
• High level of confidentiality and discretion.
• Proactive approach with strong attention to detail.
• Ability to work under pressure and meet deadlines.
• Good understanding of sales processes and business operations.