Executive Assistant, Sales Leadership at Varian in Dallas, TX

Executive Assistant, Sales Leadership Location: CHI M737 Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. Executive Assistant – Commercial Sales Leadership Position Summary The Executive Assistant provides high-level administrative, operational, and strategic support to two senior Commercial Sales Executives within the North America Diagnostics Commercial Organization. This role serves as a trusted business partner to executive leadership in a fast-paced, revenue-focused environment, enabling effective execution of commercial priorities, customer engagement strategies, and cross-functional initiatives. The ideal candidate thrives in a highly visible role requiring exceptional organizational agility, executive presence, discretion, and the ability to manage competing priorities across multiple senior stakeholders. Key Responsibilities Executive Leadership Support Provide comprehensive executive support to two senior Commercial Sales leaders, managing day-to-day operational and administrative priorities. Act as a strategic partner by anticipating leadership needs, identifying potential conflicts, and proactively driving solutions. Support execution of key commercial initiatives, leadership priorities, and customer engagement activities. Ensure executives are fully prepared for internal leadership meetings, customer interactions, board-level presentations, and field engagements. Calendar & Meeting Management Manage complex and high-volume executive calendars across multiple time zones with competing priorities and frequent changes. Coordinate internal leadership meetings, customer calls, national sales reviews, and strategic planning sessions. Prepare agendas, presentations, briefing materials, and meeting documentation. Track action items, deadlines, and follow-up activities to ensure timely execution and accountability. Travel & Event Coordination Coordinate domestic and international travel arrangements aligned with customer meetings, field visits, sales leadership meetings, conferences, and industry events. Manage complex travel logistics and rapidly adapt to schedule changes in a dynamic commercial environment. Process and reconcile executive expense reports in compliance with company policy. Support planning and logistics for national sales meetings, leadership offsites, trade shows, and customer events. Executive Communications & Stakeholder Management Serve as a primary liaison between Commercial Sales leadership and internal stakeholders including Marketing, Finance, HR, Operations, Sales Operations, and external partners. Draft, edit, and manage executive communications, presentations, reports, and correspondence. Prioritize incoming communications and ensure timely response, escalation, and follow-through. Maintain strong working relationships across all levels of the organization while demonstrating professionalism and confidentiality. Customer & VIP Engagement Support Coordinate executive-level customer meetings, strategic account visits, and VIP engagements. Partner with Commercial, Marketing, and Customer Experience teams to deliver a seamless and professional customer experience. Support customer-facing activities including executive briefings, hospitality coordination, and event logistics. Reporting & Business Operations Support Develop and maintain executive presentations, dashboards, reports, and commercial performance materials. Assist with pipeline reviews, forecasting support, sales analytics, and business performance updates. Support preparation of leadership review materials, executive summaries, and strategic business updates. Coordinate special projects and operational initiatives supporting commercial effectiveness. Financial & Administrative Support Assist with tracking departmental budgets, travel and entertainment expenses, and invoice processing. Support annual budget planning activities and monthly expense monitoring. Prepare basic financial reporting and administrative analysis to support executive decision-making. Office Operations & Process Coordination Maintain organized systems for confidential documents, business materials, and executive records. Facilitate efficient communication and information flow across leadership teams and cross-functional partners. Support implementation and adoption of tools, systems, and process improvements that enhance commercial operations and executive efficiency. Cross-Functional & Team Support Support broader Commercial Sales activities including onboarding coordination, leadership meetings, territory planning support, and organizational initiatives. Partner with cross-functional teams to drive operational excellence and strategic project execution. Provide additional support for recruiting coordination, team events, and ad hoc business initiatives as needed. Qualifications Bachelor’s degree preferred or equivalent professional experience 5+ years of executive administrative experience supporting senior leaders, preferably within Commercial Sales, Healthcare, Diagnostics, Life Sciences, or other customer-facing organizations Experience supporting multiple senior executives simultaneously in a fast-paced environment Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Teams, and related collaboration tools Strong organizational, project coordination, and time management capabilities Excellent written and verbal communication skills Proven ability to manage sensitive information with discretion and professionalism Ability to prioritize competing demands while maintaining attention to detail and execution quality Key Competencies Commercial Acumen – Understands the pace, priorities, and demands of a high-performing sales organization Executive Presence – Demonstrates professionalism, sound judgment, and confidence when interacting with senior leaders and customers Proactive & Strategic Thinking – Anticipates needs, identifies issues early, and drives solutions independently Customer & Stakeholder Focused – Delivers exceptional support and service to internal and external partners Highly Organized & Detail-Oriented – Manages complex logistics and multiple priorities with accuracy Agile & Responsive – Thrives in a fast-moving, deadline-driven commercial environment Collaborative & Resourceful – Builds strong partnerships and adapts quickly to changing business needs #LI-BH1 Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. To find out more about Siemens Healthineers businesses, please visit our company page here. The base pay range for this position is: $79,730 - $109,626 Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate. If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance. The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time. Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law: Applicants and employees are protected under Federal law from discrimination. To learn more, click here. Reasonable Accommodations: Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status. California Privacy Notice: California residents have the right to receive additional notices about their personal information. To learn more, click here. Export Control: “A successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.” Data Privacy: We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started. Beware of Job Scams: Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site. To all recruitment agencies: Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes. Additional Locations: CHI WM 303, DAL A, MKE W