Sr. Analyst, Global Mobility and US Health &… at Vantive · Warsaw

Sr. Analyst, Global Mobility and US Health & Welfare Benefits Location: Warsaw, Masovian Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities. Role overview The Sr. Analyst, Global Mobility and US Health & Welfare Benefits will provide administrative and analytical support for Global Mobility and US benefit programs with possible future expansion to Canada. You will report to the Global Mobility Manager. The ideal candidate demonstrates strong ownership and analytical depth while maintaining a “roll up the sleeves” approach. What you’ll do Review, reconcile, and analyze vendor statements and billing to ensure accuracy, identify discrepancies, and highlight cost trends or improvement opportunities Monitor budgets and analyze monthly vendor spend, including preparation of financial reconciliations and variance analysis; Perform month-end closing activities, including account reconciliations, cross-charging of expenses, and preparation of financial documentation; Maintain financial records and oversee year-end activities for Global Mobility programs; Oversee U.S. domestic relocation processes with vendors and audits mobility employee status, initiating required actions as needed; Develop and manage project plans to support timely delivery of Global Mobility and benefits-related initiatives; Responds to internal and external stakeholder inquiries related to costs, billing, expense payments, and benefits administration; Responsible for monitoring and analyzing vendor spend, supporting budget tracking, ensuring accurate cross-charging, and contributing to cost control through billing review and reconciliation. No direct budget ownership. What you’ll bring Practical knowledge: hands-on understanding of Global Mobility processes, relocation administration, vendor billing, and benefits mailbox operations; Theoretical knowledge: ability to interpret financial data, policies, and procedures related to costs and compliance; Systems knowledge required to perform the role effectively includes accounts payable and HCM platforms (e.g., Coupa, Workday or equivalent); Demonstrated experience performing financial reconciliations, cost analysis, and month-end close activities; Practical experience working with vendors and third-party service providers; Ability to manage confidential and sensitive employee and financial information; Applied experience in a global or multi-country operating environment; Experience implementing or supporting process improvements within established governance. Communication Regular interaction with internal stakeholders (HR, Finance, Global Mobility teams) to exchange information and resolve operational issues; Ongoing communication with external vendors to address billing, cost, and payment inquiries; Preparation and delivery of financial data, reconciliations, and status updates to management; Communication primarily focused on explaining factual, financial, and operational information; limited negotiation or persuasion required. Innovation / problem-solving Operate within established policies, procedures, and regulatory frameworks; Identify billing discrepancies, process gaps, and cost trends, and proposes improvements within defined standards; Apply analytical judgment to resolve routine issues and escalates non-standard or high-risk matters appropriately; Support implementation of approved process or system changes. Competences and behaviors Accountability for accurate financial tracking, records, and reporting; Strong analytical and problem-solving capability to support cost control and compliance; Effective planning and prioritization to manage multiple deadlines and reporting cycles; Attention to detail and adherence to established controls and procedures; Collaboration across functions and regions to support Global Mobility and benefits operations; Sound decision-making within defined authority levels and escalation pathways. Education Bachelor’s Degree required; Minimum 3+ years of Global Mobility or US Benefits related experience; Specialized knowledge: working knowledge of U.S. Health & Welfare benefits administration, including ERISA, COBRA, FMLA, and ACA. We offer The probation period of 3 months and then for an indefinite period; Possibilities for development on a personal and professional level in one of the leading global MedTech companies; Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card; Holiday Bonus, Annual Bonus, Newborn baby Bonus; Co-financing for corrective glasses and lenses; Benefit platform (300 PLN monthly); PPE program with very attractive conditions available for each employee after 3 months; Fully covered language courses (English or other languages according to business needs); Co-financing of holidays and an additional 2 days off from work annually; Additional extra day for a birthday! Recommend a friend - Referral Bonus; Hybrid work model; Great Warsaw office location - Powiśle! #LI-Hybrid Reasonable Accommodation Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link Recruitment Fraud Notice Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.