Program Manager, School of Nursing at Vanderbilt… · Nashville

About the Work Unit

Our research mission is to transform the discipline of nursing through research, practice and partnerships and to contribute to the social advancement and health of Tennessee, the nation, and the world.  Vanderbilt School of Nursing (VUSN) supports the development of innovative research programs within VUSN that align strategically with other Vanderbilt University initiatives and that address national priorities to promote and protect health.  The Center for Research and Scholarship supports many activities related to pre-award and post-award, federal, and non-federal grant submission and other scholarship activities.

Key Functions and Expected Performance:

Program Management

• Manage the day-to-day logistical details for program projects, planning and coordinating project events.
• Coordinate with internal departments and external partners to facilitate program activities.
• Collaborate with community partners to develop and execute programs.
• Draft and format basic communication materials such as event invitations, agendas, documents, etc.
• Report and submit information to university and outside agencies as needed.
• Assist with grant updates, submissions, and progress reports.
• Facilitate group meetings as needed, providing education and support.
• Deliver presentations to groups and organizations related to program projects.
• Develop and maintain Project websites and dashboards.  
• Coordinate quarterly meetings of the Internal and External Advisory Committees.
• Attend mandatory monthly and quarterly calls with HRSA (funding agency).

Program Evaluation

• Assist in the development and program evaluation and data tracking tools.
• Administer surveys, collect and share results, and maintain data for projects using REDCap.

Networking

• Represent Middle Tennessee GWEP at community partner executive meetings.
• Network with geriatric community to build partnership and sustainability.
• Attend local, regional, and/or national conferences, seminars, symposiums, and classes as needed.

Financial Process

• Collaborate with the post-award team and Assistant Dean to interpret and implement budget and invoice submission requirements.
• Prepare and submit documentation for post-award grant requests, including no-cost extensions and prior approval submissions, while securing necessary authorizations.
• Monitor program budget using budget vs. actual reports, ensuring expenditures align with approved budgets and that funds are fully utilized by the grant year-end.
• Maintain a OneCard and oversee procurement activities for program events, such as the annual conference, securing supplies, catering, and other logistical needs, adhering to budget and compliance guidelines.
• Track and support timely submission of grant reports and deliverables through EHB, maintaining compliance with sponsor requirements and internal deadlines.
• Develop, maintain, and execute Professional Sponsor Agreements (PSAs) with trainee sites, ensuring alignment with grant goals and institutional policies.

Education and Certifications:

• A Bachelor's degree from an accredited institution of higher education is required.
• A Master's degree from an accredited institution of higher education is preferred.

Experience and Skills:

• At least 1-2 years of full-time experience is necessary.
• Strong analytical and problem-solving skills is necessary.
• Demonstrated experience with completing projects from inception to implementation is preferred.
• Microsoft Office 365 and REDCap experience is preferred.
• Ability to work independently while fostering a cooperative work environment is preferred.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is preferred.
• Ability to develop and coordinate multiple projects.

Company