Bookkeeper at Vaive and Associates in Ottawa, Ontario, CA

Job Overview

Title: Bookkeeper

Salary Range: $65,000 - $78,000

Employment Type: Full-Time

Work Arrangement: Hybrid

Job Status: Existing vacancy

The Bookkeeper Role

Key Responsibilities

• Perform full-cycle bookkeeping for a portfolio of clients
• Reconcile bank, credit card, tax accounts and other balance sheet accounts
• Prepare and file HST/GST returns and payroll remittances
• Process payroll and maintain payroll records
• Assist new clients with setup of chart of accounts and train on processes for recording their own bookkeeping, and remain available for follow-up questions and quarterly check-ins
• Prepare catch-up and sometimes correct messy bookkeeping as needed for preparation of year-end files
• Prepare working papers for year-end engagements
• Support partners and professional accounting staff with year-end files and other tax reporting requirements
• Communicate directly with clients regarding bookkeeping
• Communicate with partners and managers on status of jobs, deadlines and client issues
• Maintain accurate and organized digital records

Knowledge and Skills

• Minimum 5+ years of bookkeeping experience, preferably in a public accounting firm
• Strong understanding of Canadian accounting and payroll practices
• Proficiency with QuickBooks Online/Desktop and Microsoft Office Suite
• Must have excellent organizational skills and attention to detail
• Must have strong written and verbal communication and client service skills
• Must have a resourceful mindset with the ability to find answers and resolve problems independently
• Ability to manage multiple priorities and deadlines independently
• Experience with CaseWare and CCH products would be an asset
• Experience with other cloud-based accounting applications such as Sage and Xero would also be an asset

About Vaive and Associates Professional Corporation (VaAPC)

Starting as a one-person Firm in 2003, Rolland Vaive focused on using his extensive background in tax to provide creative and specialized advice to his clients. Today, VaAPC is a team of 30, located in downtown Ottawa, that provides advisory services on complex matters, estate planning, mergers and acquisitions, and corporate restructuring. The Firm also provides financial statement preparation including audit and assurance services, bookkeeping and payroll support, and virtually anything else that our clients may need to run their businesses successfully.

Though the Firm has since grown from its humble beginnings, the vision has remained unchanged: Provide excellent service with an unwavering commitment to client satisfaction and create a Firm that provides growth opportunities and a work-life balance for all who work here. Our firm operates on the principles of respect, growth, teamwork and collaboration, continuous learning, and accountability.

Our unique advantage lies in being small enough to offer personalized training and ensuring that you receive individualized attention and mentorship as you navigate a new role, yet large enough to handle complex, challenging, and engaging work.

What we Offer

• Flexible Work Schedule – Enjoy adaptable work hours that support work-life balance.
• Summer Fridays Off – July and August Fridays off in lieu of tax season hours.
• Comprehensive Benefits Package – Competitive health and wellness benefits designed to support you and your family.
• Hybrid Work Model – A balanced approach that combines in-office collaboration with remote flexibility.
• Professional Growth Opportunities – Ongoing training and development to help you expand your skills and advance your career.
• Weekly Catered Lunches – Connect with your team over lunch on us once a week.
• Workplace Office Perks – Unlimited coffee, tea, sodas and snacks.
• Engaging Team Events – Regular all-inclusive staff events, including midday activities, sporting events, seasonal celebrations, and more, to keep our culture collaborative, social, and fun.

Diversity and Inclusion

At Vaive and Associates, we are an equal opportunity employer who values diversity and are committed to creating an inclusive workplace. We encourage candidates from all backgrounds and experiences to apply.

Our Use of Artificial Intelligence (AI) in Recruitment

Our hiring processes do not involve the use of artificial intelligence to screen, assess, or select applicants. All applicants are reviewed by members of the hiring team.

AI tools are permitted solely for administrative tasks, such as taking notes during interviews.

Accommodation Requests

If you require any accommodations during the recruitment and selection process, please contact sstraeche@vaiveandassociates.ca

How to Apply

Please answer the screening questions and submit a cover letter and resume to: https://vaive.bamboohr.com/careers

Only those selected for an interview will be contacted. Selected candidates are required to complete a competency test.

Questions? Please contact Shelby at sstraeche@vaiveandassociates.ca.