Sr. Associate/Associate - Legal at V.M.… · Vasco Da…

Role Overview

The Sr. Associate/Associate Legal provides operational and administrative support to the Legal Department in litigation administration, legal drafting and documentation, oversee estate-related matters, regulatory compliance and filing/reporting, and coordination with external advocates, government authorities, and internal stakeholders.

The role is responsible for ensuring accurate documentation, effective records management, compliance monitoring and tracking, audit support, and efficient execution of day-to-day legal operations. The position also supports management and external counsel through disciplined process execution, structured reporting, and continuous improvement of legal administration processes.

Key Responsibilities

1. Legal Administration & Documentation

• Maintain accurate documentation pertaining court proceedings including pleadings, written statements, affidavits, applications, notices, agreements, memoranda, and official communications, ensuring proper indexing, tracking, and record maintenance.
• Maintain physical and digital document repositories, including archiving and retrieval of legal and estate title deeds.
• Maintain strict confidentiality of legal, commercial, and corporate information.

2. Litigation Management Support

• Coordinate with advocates, counsels, court offices, and internal stakeholders on ongoing litigation matters.
• Track hearing dates, limitation periods, filing deadlines, and compliance requirements to ensure timely action.
• Assist in the preparation and compilation of case briefs, litigation records, and supporting documents for management and legal counsel.
• Monitor legal disputes and escalate potential litigation risks to the Reporting Manager and relevant stakeholders.

3. MIS, Records & Reporting

• Maintain and update legal MIS, including court diaries, case trackers, NDA registers, contract registers, compliance logs, and document repositories.
• Prepare periodic reports, dashboards, and status updates for management and legal leadership.
• Ensure accuracy, completeness, traceability, and integrity of legal and estate records.

4. Contract, Estate & Registration Support

• Assist in drafting, reviewing, formatting, and maintaining contracts, NDAs, lease deeds, licences, MOUs, POAs, loan documents, vendor agreements, and related legal instruments.
• Maintain registers to monitor renewal timelines, validity periods, and contractual obligations.
• Coordinate execution, notarization, registration, and document filing activities.
• Support estate administration activities, licence management, renewals, terminations, and related documentation.
• Liaise with registration authorities and external agencies for document registration and compliance requirements.

5. Compliance, Audit & Regulatory Support

• Support monitoring of statutory and regulatory compliance applicable to the Company's businesses, including mining, real estate, lending, labour, environmental, corporate, and commercial laws.
• Maintain compliance calendars, regulatory trackers, and statutory records.
• Coordinate submission of information and documentation to regulatory authorities.
• Assist in internal and external audits by preparing reports, contingent liability statements, schedules, and supporting documentation.
• Maintain audit trails and historical records for review and verification purposes.
• Review and maintain legal documentation relating to import-export transactions, including declarations, authorizations, licences, indemnities, and other EXIM-related documents, wherever applicable.

6. Process Improvement & Knowledge Development

• Participate in training and development programmes related to legal operations, compliance, records management, ERP systems, and digital tools.
• Identify and implement improvements to enhance efficiency, accuracy, and digitization of legal processes including AI tools/ trackers.
• Support automation initiatives, system enhancements, and standardization of legal templates and workflows.
• Assist in organizing awareness and training sessions for employees on legal and regulatory developments relevant to the Company's operations.

7. Stakeholder Coordination

• Collaborate with advocates, consultants, regulatory authorities, Accounts, Estate, and other internal departments to ensure seamless execution of legal and administrative processes.
• Facilitate timely communication of legal updates, hearing schedules, compliance requirements, and documentation needs to relevant stakeholders.
• Build effective working relationships to support efficient resolution of legal and estate-related matters.

Qualifications & Experience

• Bachelor's Degree in Law (LL.B.)
• Master’s in business/corporate law or Diploma in Corporate Governance or certification in Legal documentation or related disciplines will be an advantage.
• Sound knowledge of applicable laws, regulations, and legal procedures, particularly within Goa.
• Working knowledge of corporate, commercial, and import-export compliance requirements will be preferred.
• 4 to 6 years of experience in legal administration, legal operations, documentation management, litigation support, contract administration, or related functions.
• Proficiency in MS Office applications, particularly Word and Excel.
• Working knowledge of document management systems.
• Exposure to online filing, payment and other digital tools will be preferred.

Key Competencies

• Strong attention to detail and documentation accuracy.
• High standards of integrity and confidentiality.
• Excellent organizational, coordination, and follow-up skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Basic administration and record-keeping capabilities.
• Proactive approach to learning, problem-solving, and process improvement.
• Ability to interpret legal and regulatory requirements and translate them into practical compliance actions.

Preferred Industry Exposure

• Legal firms, corporate legal departments, real estate, mining, infrastructure, or manufacturing organizations.
• Exposure to estate documentation, court coordination, or audit support environments.