Student - Alumni Engagement Event… at Ursinus College · Collegevi…

The Student Event Coordinator will support alumni engagement staff with event logistics, administrative tasks, digital asset creation, and on-site event support, helping to create memorable and successful experiences for the alumni and Ursinus community.

Specific Responsibilities:

• Assists the designated departmental staff member in coordinating all logistical efforts related to alumni relations events, both on and off campus.
  • Duties may include tracking event attendance, preparing pre-event materials, nametags and assisting with all other activities that ensure a successful event.
  • Required to staff signature advancement events including Homecoming, Alumni Awards, Hall of Fame for Athletes, and #Giving2UCDay. All dates will be provided at least 2 months in advance.
  • Vendor research and outreach for alumni events on and off campus.
• Assists with updating alumni records in the college’s alumni database - Raisers Edge. (No prior knowledge of Raisers Edge required.)
  • Document alumni engagement with Advancement staff and campus partners.
  • Analize alumni engagement data and alumni feedback to programs and events.
• Assists with preparing for signature events such as
  • Homecoming, Hall of Fame, #Giving2UCDay, Alumni Awards Ceremony and Dinner event boxes set up and breakdown.
  • Serve as a student representative on the Campus Homecoming Committee and collect minutes for the meeting.
  • Curate memorabilia in partnership with the college archives to provide digital assets including but not limited to:
    • Executes the 50^th^ Class Reunion’s annual Reunion Ruby alongside the designated staff member.
    • Assists in creating the 50^th^ Class Reunion’s commemorative slideshow in PowerPoint.
    • Hall of Fame for Athletes slideshow
    • Alumni Awards event slideshow
• Administrative responsibilities including but not limited to:
  • Updating information on the alumni relations pages of the Ursinus College website in coordination with designated staff member.
  • Prepares thank you notes and gifts for prospective legacy students and alumni visitors.
  • Serves as an advocate for the office of Advancement
  • Organize and maintain event files and inventory
  • Create event materials, such as signage, checklists, and timelines
  • Assists with various other duties as assigned.

Requirements:

• Available to work 4-6 hours per week during the academic year.
• Dependable and punctual.
• Detail oriented.
• Available on a very limited basis to support on-campus events hosted by the office of Advancement outside of the events listed above.
• A proactive and positive attitude with a willingness to learn
• Strong teamwork and customer service mindset.

Helpful but not required:

• Event planning, event management or event staffing experience.
• Proficient in Canva.
• Owns a laptop that can be used for work.
• Majoring, Minoring or have interests in: Communications, Business, Hospitality, Public Relations.

About the Company

Equal Employment Opportunity Statement

Ursinus College is a selective, independent, co-educational, residential liberal arts college of approximately 1500 students located about 25 miles northwest of center city Philadelphia. With a diverse community of students, it is an expectation of all faculty to contribute to the inclusion, engagement, and success of all students. Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.