Specialist/Senior Specialist, Payroll Services at UPM in Helsinki

ExperiencedOn-siteFull-timeHelsinki

Job Description

Specialist/Senior Specialist, Payroll Services

Location: Tampere

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for a Specialist/Senior Specialist, Payroll Services to join our Payroll team. The position is located in Tampere or Helsinki, Finland, or in Krakow, Poland.

Greetings from your future manager

“As a Payroll Specialist, you will join our international community of payroll professionals, where we work together to deliver accurate, compliant and reliable payroll services. Your main focus will be Finland payroll, and you will play a key role in ensuring smooth end-to-end payroll delivery together with our internal teams and external payroll partners. While Finland will be at the heart of your role, you will also be part of our broader Global Payroll organization, giving you the opportunity to collaborate across countries, learn from colleagues and contribute to how we develop payroll globally. If you are passionate about payroll, enjoy taking ownership and want to develop together with us, I hope to hear from you!” – Nina Roos, Director, Global Payroll

What you will do

Contribute to the ongoing payroll and time management transformation project in Finland, including transition activities, process design, way-of-working development, and readiness of the new service model
Support the successful implementation and stabilization of new payroll and time management technologies, ensuring they meet the practical needs of UPM payroll operations
Partner closely with external payroll provider and UPM internal stakeholders to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs)
Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursements
Ensure that all payroll processes comply with labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisors
Work closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external audits
Serve as an escalation point for complex payroll inquiries regarding pay, tax deductions, benefits or international situations
Participate in continuous improvement, process optimization, and the development of standardized payroll frameworks and digital tools; as the role matures, responsibilities may expand to support payroll operations and development initiatives across European countries

Who you are

You have solid professional experience (3–5+ years for Specialist or 5+ years for Senior Specialist) in managing payroll operations, preferably within international corporate environments or payroll service providers
You have direct knowledge and proven experience handling payroll operations for Finland
You possess strong expertise in payroll administration, collective labour agreement compliance requirements, social security and compliance requirements
You are familiar with HRIS/Payroll technologies (e.g., Workday), Time & Attendance systems and proficient with office tools and case management technologies
You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders
You are organized and capable of managing strict deadlines in a fast-paced, multi-tasking environment
You have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilities
You are fluent in Finnish and English, both written and spoken

This is what we offer to you

A meaningful job: We have an inspiring purpose "We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working.

Additional information about the position

This position offers a hybrid working model, combining remote work from home with regular on-site collaboration.

How to apply

To apply, please submit your CV and cover letter by November 1, 2026. Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received, and you may be contacted before the application deadline.

For support with submitting your application, please contact the HR Services at careers@upm.com or tel. +358204146600 (FIN) or +48123999499 (PL).

Learn more about how to apply from our Careers page.

Country-specific information

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.

UPM – we renew the everyday
Read more: upm.com

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