Events Manager at UP.Labs in USA Gasoline, CA

About the Role

We’re seeking an Events Manager to serve as a critical execution partner in building UP.Labs’ brand, relationships, and pipeline through high-quality, high-touch events. This is a hands-on role focused on bringing events to life across sales, marketing, and community.

As Events Manager, you will own event execution end-to-end, from initial brief through onsite delivery, across executive dinners, industry conferences, and curated experiences at our Hangar. You’ll work from a defined strategy and program, translating it into seamless, premium experiences for Fortune 500 executives, founders, and operators.

This is an execution-first role for someone who thrives in fast-moving environments, operates independently, and takes pride in delivering exceptional experiences without requiring heavy oversight.

Note: This is a contract role with the potential to convert to a full time role in the future.

Key Responsibilities

Event Execution & Operations

• Own end-to-end execution of UP.Labs events, including executive dinners, salons, and hosted experiences.
• Translate event briefs into detailed plans and flawlessly execute logistics (venue, catering, A/V, staffing, run-of-show).
• Coordinate event promotion, guest-list approval, and attendee communication.
• Lead onsite execution to ensure a seamless, high-quality experience for all attendees.
• Coordinate production elements including photography, videography, and post-event needs.
• Collaborate with the social media team to produce event recaps and sales staff to coordinate follow-ups for customer acquisition.

Vendor & Logistics Management

• Source, vet, and manage venues, vendors, and event partners.
• Negotiate contracts and pricing to ensure cost efficiency and quality.
• Manage timelines, budgets, and logistics across multiple concurrent events.
• Operate independently to solve problems and ensure delivery without escalation.

Conferences & External Events

• Support UP.Labs’ presence at key industry conferences and trade shows.
• Plan and execute adjacent activations (e.g., private dinners, curated gatherings).
• Ensure a polished, premium experience aligned with executive audiences and brand standards.

UP.Labs Space & Community

• Support programming and execution of events at the UP.Labs Hangar.
• Help operationalize and scale use of the space for both internal and external events.
• Contribute to community-building efforts, including founder and operator events.
• Assist in identifying opportunities to monetize and maximize utilization of the space.

Cross-Functional Collaboration

• Partner with leadership on event objectives, audience, and programming.
• Coordinate with internal teams to support guest lists, outreach, and staffing.
• Ensure alignment between events and broader sales, marketing, and recruiting efforts.
• Act as a reliable execution partner, allowing leadership to focus on relationships and outcomes.

You Should Have

• 5 - 10+ years of experience in event management, hospitality, or experiential marketing.
• Experience executing high-touch events for executives, investors, or enterprise audiences.
• Strong operational skills with the ability to manage multiple events and priorities simultaneously.
• Ability to work independently from a brief and execute without constant direction.
• Experience sourcing venues, negotiating vendors, and managing budgets.
• Strong judgment and taste - understanding what makes an event feel premium vs. average.
• Professional presence and ability to interface with senior stakeholders when needed.
• Entrepreneurial mindset - comfortable operating in ambiguity and building processes where needed.

Bonus Points

• Established network of Fortune 500 executives with existing relationships or a track record of engaging senior leaders through curated events.
• Strong network of high-quality venues and vendors, with the ability to unlock premium experiences, preferred pricing, and access on short timelines.

Location: Los Angeles

Hybrid Work Environment: In-office from Monday-Thursday; remote on Fridays

Travel: 20 - 40% throughout the US with timing based on conference schedules