Primary Location:

Work from Home - KY

Address:

P.O. Box 909
Louisville, KY 40201-0909


Shift:

First Shift (United States of America)

Job Description Summary:

About UofL Health:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

The Oncology Data Specialist serves as a valuable resource for oncology data, working in collaboration with physicians, administration, researchers, the oncology team and other hospital departments. The Oncology Data Specialist ensures timely, accurate and complete oncology data for the purpose of monitoring oncology outcomes, assessing patterns of care, monitoring quality of care and clinical practices, quality management and improvements, and program development.  The Oncology Data Specialist follows data collection, reporting and quality standards for compliance to the state, federal and oncology accreditation and regulatory agencies while managing and analyzing clinical information for education, research and outcomes measurement.

Essential Functions:
•    Performs abstraction of patient cancer data into the cancer registry database by reviewing and interpreting complex diagnostic and treatment data from the hospital and physician office records. Abstracts are efficiently and accurately codified using standards and practices defined by the American College of Surgeons (ACoS), Surveillance Epidemiology and End Results (SEER), American Joint Committee on Cancer (AJCC) and North American Association for Central Cancer Registries (NAACCR). Utilizes all available data to assign staging to each applicable site, coding as required by above standard setters. 
•    Performs case ascertainment to maintain a complete cancer registry database. Identifies patients from ICD-10 codes of reportable malignant and benign diseases by reviewing pathology/cytology reports, diagnostic imaging reports, and physician dictation on inpatient and outpatient visits. Identifies patients from radiation and medical oncology patient visits and determining reportability based on class of case after review of records.
•    Conducts data analysis and reports based on abstracted cancer registry data.  This includes calculation, analysis, and interpretation of data related to cancer occurrence, treatment, management, and outcomes. Collection and preparation of data related to quality improvement, accountability, and surveillance measures as required for the hospital oncology accreditations. Prepares upon request reports on cancer patient data for the medical staff, medical students, Residents, Fellows, and hospital administration for the purposes of research and program development. Ensures all reports are complete, accurate, high quality, and timely.
•    Performs quality assurance and auditing of registry data to ensure accurate, consistent and complete data. This includes monthly quality assurance checks and resolution of errors, monthly case merge errata from the state registry, semi-annual pathology audits to ensure complete case capture, quarterly review of possible missed cases, and other internal quality monitoring of abstracts. 
•    Performs high level follow up activities on all living patients abstracted into the cancer registry database, verifying cause of death using death certificate clearance process, and monitoring patients for their lifetime following the cancer diagnosis to assess the effectiveness of treatment, continuing surveillance to provide outcomes. As required for oncology accreditation, 90% of all living patients must have annually updated contact.

Other Functions:
•    Assist in registry operations including training and developing new staff, creating and updated policies and procedures, participation on committees and participation in education as required to maintain ODS credential and meet compliance with accreditation standards. 
•    Participates in oncology accreditation activities, which includes case abstraction and continued monitoring of patients listed in the quality tools provided by the accrediting body (i.e., the Commission on Cancer Rapid Cancer Reporting System). Maintains working knowledge of accreditation standards. 
•    Maintains compliance with all company policies, procedures and standards of conduct. 
•    Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
•    Performs other duties as assigned
 

Additional Job Description:

Job Requirements
(Education, Experience, Licensure and Certification)
Education:
•    Human Anatomy and Human Physiology (6 total credit hours) or equivalent job experience (required)
•    Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) (preferred) 
Experience: 
•    One year in a hospital or state cancer registry (required)
•    Two years in a hospital or state cancer registry (preferred)
Licensure:
•    N/A
Certification:
•    Oncology Data Specialist-Certified (ODS-C) by the National Cancer Registrars Association (required)
Job Competency:
Knowledge, Skills, and Abilities critical to this role: 
•    Medical Terminology
•    Familiarity with requirements related to protected health information (PHI) and /or HIPAA
•    Detail oriented in gathering relevant data while attending to essential details
•    Strong initiative 
•    Ability to work independently

Language Ability: 
•    Must be able to communicate effectively in both verbal and written formats. 
•    Must be comfortable speaking to groups, such as with committee meetings
•    Must have ability to interpret an extensive variety of instructions and deliver results. 

Reasoning Ability:  
•    Must have ability to define problems, collect data, establish facts, and draw valid conclusions.
•    Must have ability to critically think through complex situations and make determinations based on presented data. 
Computer Skills: 
•    Typing at least 60 words per minute
•    Proficient in Microsoft Office products including Excel, Word, PowerPoint
•    Capacity to learn other relevant systems and hospital medical records
•    Knowledge of database management

Additional Responsibilities:
•    Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times.
•    Maintains confidentiality and protects sensitive data at all times.
•    Adheres to organizational and department specific safety standards and guidelines.
•    Works collaboratively and supports efforts of team members.
•    Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community.
•    Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation:
At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:
•    Honoring and caring for the dignity of all persons in mind, body, and spirit
•    Ensuring the highest quality of care for those we serve
•    Working together as a team to achieve our goals
•    Improving continuously by listening, and asking for and responding to feedback
•    Seeking new and better ways to meet the needs of those we serve 
•    Using our resources wisely
•    Understanding how each of our roles contributes to the success of UofL Health