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Alumni Relations & Event Manager at University of… · Madison
Skills
Job Description
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Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Alumni Relations OfficerJob Summary:
The Alumni Relations & Events Manager reports to the College of Engineering’s Advancement Manager and is a core member of the Advancement Office. This role provides daily management of a comprehensive program of alumni relations and coordination of the annual fund raising efforts for the College of Engineering. This position plays a key role in implementing alumni engagement and annual giving initiatives that support the strategic direction set by the Advancement Manager, the Chief Advancement Officer, and the Grainger Dean of the College of Engineering.
The Alumni Relations & Event Manager is responsible for the following areas:
• Alumni Communication, Engagement, and Records
• Gift Stewardship
• Annual Fund Program
• Alumni Awards submission
• Alumni Events including but not limited to:
• On campus events
• Regional alumni events
• Engineer’s Day alumni award events
Some weekend and night work required. Ability to travel as needed.
This is a position for someone who enjoys broad-ranging tasks and responsibilities in a dynamic department. The Alumni Relations & Event Manager establishes and maintains communication links with internal and external constituencies and assists faculty, staff, students, and visitors in support of the mission of the department. The incumbent also recommends strategies for strengthening alumni participation and support, oversees the implementation and management of assigned programs which includes the recruitment and coordination of a volunteer alumnus base, and maintains and updates the alumni database to track engagement, attendance, and donations. The incumbent will work closely with fundraising, marketing, and other college departments and the UW Foundation to align alumni relations strategies with organizational goals.
This position requires excellent administrative, organizational, oral and written communication, computer, and interpersonal skills in order to carry out the duties set forth. The incumbent is expected to utilize a considerable amount of independent initiative and judgment, exercising a high level of administrative problem solving, analytic ability, and confidentiality. It is critical that the incumbent establishes and maintains effective working relationships with individuals and groups at all levels of the organization and always uses discretion in carrying out their duties. While the role requires independent initiative in managing activities and procedures, the Alumni Relations & Event Manager operates within a team‑based environment and collaborates closely with the Advancement Manager to ensure alignment with strategic goals.
Key Job Responsibilities:
Management of the College of Engineering Premium Suite at UW Athletic Events. Oversee operations, guest experience, and event‑day logistics for the College’s premium suite during UW Athletic games.
Manages timely, accurate, and mission‑aligned stewardship touchpoints for College donors within the annual donor stewardship program.
- Monitors, organizes, and updates donor records, and implements operating policies and procedures
Plans and directs staff implementation of the annual giving campaign and identifies opportunities for new programs and events to increase donor contributions, and serves as a subject matter expert on annual giving strategies
Identifies data trends, errors, and insufficient data; and reports variances according to established policies and procedures
Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives
Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards
Leads the development, production, and dissemination of communication and branding strategies and materials for the unit
Department:
College of Engineering, Advancement
Compensation:
The starting salary for the position is $58,000, but is negotiable based on experience and qualifications.
Required Qualifications:
A minimum of 2 years of experience in a professional relationship building role such as event planning, student engagement, alumni and/or donor relations among others.
Professional event planning experience.
Ability to work collaboratively and courteously with faculty, staff, students, alumni, other constituents, and the general public.
Demonstrated ability to strategize, implement, and build alumni affinity and communications activities, along with a talent for motivating and coordinating volunteers.
Strong oral and written skills with high degree of office management/administrative skills.
Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals.
High professional and ethical standards for handling confidential information.
Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
Preferred Qualifications:
Experience with email marketing tools
Experience with utilizing a CRM database
Higher education or nonprofit experience
Experience with Excel or Google sheets
Strong preference for candidates with direct experience leading and managing events as the primary point of contact — including planning, coordinating logistics, overseeing vendors, and ensuring successful execution.
Education:
Bachelor's degree strongly preferred in public relations, communications, marketing or related field
How to Apply:
To begin the application process, click the "Apply" button.
Please submit a resume and cover letter. lease submit a resume and cover letter. In your cover letter, detail your experience:
A time when you had to plan and execute an event
Building and maintaining productive working relationships
The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
Contact Information:
Cassandra Bocchieri
1415 Engineering Dr
Madison, WI
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.