Temporary - Development Associate -… at University of… · Austin

Temporary - Development Associate - College of Education - Development Team - (UTEMPS) Location: UT MAIN CAMPUS Job Posting Title: Temporary - Development Associate - College of Education - Development Team - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this assignment is August 31, 2026. This temporary assignment may transition to regular status. Purpose The Development Associate provides high-level administrative and operational support to the Chief Development Officer and development team to advance fundraising and donor engagement efforts. This role supports donor communications, prepares briefing materials, coordinates logistics, and ensures accurate data management and timely follow-up to strengthen donor relationships. Responsibilities Administrative & Team Support: Coordinate calendars, schedule meetings, and manage logistics for the development team, including travel arrangements when needed. Prepare briefing documents, correspondence, reports, agendas, and meeting notes for leadership and donor engagements. Draft and support follow-up materials including contact reports, thank-you letters, and donor communications. Maintain organized files and records for development activities. Provide proactive administrative support to maximize the effectiveness of the CDO, directors, and team. Support the preparation of donor-facing materials and communications. Collaborate with development staff, faculty, and administrative partners to ensure a high level of professionalism in donor-related activities. Data Management & Reporting: Maintain accurate donor records and document interactions in CRM systems (e.g., VIP). Support gift processing, data integrity, and fundraising operations. Assist in generating reports to track fundraising progress and effectiveness. Additional Support : Assist with special projects, donor research, and event support as needed. Develop talking points, collateral, and materials for donor meetings and events. Liaise with internal partners to gather information in support of development priorities. Perform other duties as assigned in support of the College of Education development team. Required Qualifications Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Strong organizational and time management skills with exceptional attention to detail. Proactive, self-motivated, and able to manage multiple priorities in a fast-paced environment. Excellent written, verbal, and interpersonal communication skills. Strong customer service orientation with the ability to manage internal and external relationships professionally. Problem-solving mindset with a commitment to continuous improvement. Ability to handle sensitive information with discretion and integrity. Preferred Qualifications Experience in a university or nonprofit fundraising environment. Familiarity with CRM systems (e.g., VIP) and database management. Experience working with complex information and multiple stakeholders. Knowledge of University of Texas at Austin systems and processes. Basic graphic design or presentation development skills. Hourly Rate $25.00 + depending on qualifications Working Conditions Attire: Business Casual Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Standing Work Shift Hours per week - 40 Work hours are from 8:00 a.m. to 5:00 p.m. Some flexible hours - to de discussed and agreed with the supervisor. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.