Patman Center Program Coordinator at University of… · Austin

PATMAN CENTER PROGRAM COORDINATOR Location: UT MAIN CAMPUS Job Posting Title: Patman Center Program Coordinator Hiring Department: Lyndon B Johnson School of Public Affairs Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Aug 01, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details: GENERAL NOTES About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here. An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas. Learn more about UT’s mission and values, and leadership. Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. About The LBJ School of Public Affairs The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern. Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.  About the Patman Center The Patman Center for Civic and Political Engagement develops the next generation of civic leaders. The Center’s mission is to strengthen our democracy by cultivating skilled leaders who exemplify an ethos of civility, service, and bipartisanship. The Center achieves this mission by providing students with extensive leadership training in a bipartisan environment, a working knowledge of our democratic government and opportunities for experiential learning, internships, and political mentoring. Expected start date is August 3, 2026. We will begin reviewing applications on June 1. PURPOSE The Patman Center for Civic and Political Engagement at the LBJ School of Public Affairs seeks a full-time Administrative Program Coordinator to support center-related activities, courses, and events. RESPONSIBILITIES 1) Program & Event Coordination and Execution Coordinate and execute a high volume of programming, including speaker series, symposiums, courses, and Maymester in D.C. activities. Manage the full lifecycle of events, including planning, promotion, logistics, and on-site execution. Ensure events are professionally organized, well-attended, and aligned with the Center’s mission. 2) Stakeholder Engagement & Customer Experience Serve as an introductory point of contact for students, speakers, and external partners. Coordinate communications, gather required materials, and support site visits and security walk-through processes as needed. Foster a welcoming and engaging environment that encourages continued participation in Patman Center programming. 3) Event Logistics, Operations, and Financial Coordination Manage logistical and operational components of events, including travel arrangements, venue coordination, catering, photography, and parking. Process payments, submit financial documentation, and support honorarium coordination. Ensure all operational elements are executed with a high level of accuracy and attention to detail. 4) Cross-Departmental Coordination & Communications Collaborate with internal departments, including communications, facilities, and administrative teams, to coordinate event logistics, reservations, and promotional efforts. Ensure alignment across teams and streamline communication processes to support efficient program execution. 5) Communications Strategy & Outreach Develop and implement multi-channel communications strategies to promote events, programs, and opportunities. Create content for social media, newsletters, and targeted outreach campaigns. Expand audience reach by engaging with campus partners, student organizations, and external networks. 6) Website Management & Digital Content Maintain and update the Patman Center website, including event postings, program information, and news articles. Ensure content is accurate, engaging, and aligned with the Center’s brand and messaging. 7) Program Development & Student Engagement Support the development of new programs and initiatives, including student engagement opportunities and experiential learning models. Assist in planning and coordinating networking events, scholar programming, and community-building activities. 8) All other duties as assigned. Provide guidance and oversight to student workers. Contribute to ongoing improvements in operations, communications, and programming. Perform other duties as needed to support the mission and growth of the Patman Center. REQUIRED QUALIFICATIONS Bachelor's degree and at least 3 years of experience coordinating or administering a program or events. Previous success in a customer service environment and demonstrated success communicating effectively with different constituencies through a variety of media. Adaptability and skills at problem solving with speed and creativity while employing good judgment and composure. Excellent oral and written communication skills. Demonstrated attention to detail. Collaborative approach with excellent organizational skills and customer service. Moderate understanding of social media platforms. Relevant education and experience may be substituted as appropriate. PREFERRED QUALIFICATIONS More than the required experience. Experience working in higher education. Experience working in political settings and/or with elected officials. Experience with data management. Experience with University of Texas policies, procedures, and administrative systems. Comfort with using Canva and Mailchimp or related platforms to generate digital graphics for The Center. Knowledge of trends in effective social media marketing. SALARY RANGE $53,000 + depending on qualifications WORKING CONDITIONS • Typical office environment. • Repetitive use of a keyboard. REQUIRED MATERIALS: • Resume/CV • Letter of interest • Three work references with contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: • E-Verify Poster (English and Spanish) [PDF] • Right to Work Poster (English) [PDF] • Right to Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.