Financial Analyst, Department of… at University of… · Austin

Financial Analyst, Department of Electrical and Computer Engineering in Cockrell School of Engineering Location: UT MAIN CAMPUS Job Posting Title: Financial Analyst, Department of Electrical and Computer Engineering in Cockrell School of Engineering ---- Hiring Department: Chandra Department of Electrical and Computer Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. The Department of Electrical and Computer Engineeringis a top-ranked department and the largest department in the Cockrell School of Engineering with more than 2,100 students and 70 tenured and tenure-track faculty. Our faculty bring state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business. Join us in changing the world! Purpose The Financial Analyst in the Department of Electrical and Computer Engineering supports the department’s financial operations, budget management, and account oversight across a broad range of funding sources. This position will work directly with the Director, Department Chair, faculty, and administrative staff to monitor departmental accounts, prepare financial reports, support budget planning and forecasting, facilitate contracts, and ensure financial activity is consistent with University policy and funding guidelines. The position also serves as a key financial resource for departmental staff and supervises procurement support functions. Responsibilities Manage Department accounts; work withstate,available university fund (AUF),designated funds,sponsored project,gift and endowmentaccounts. Monitor discrepancies with account balances recorded by theAccounting and Financial Management and Cockrell School of Engineering; review accounts for overages or deficits, insufficient funds, incorrect object codes, and old encumbrances; maintain stopgap and clearing accounts; manage Expense Account Certification; maintain accounting records for all Department accounts, including state, AUF,designated tuition, endowment, gift,indirect cost return, grant, summer, instructional, etc.; provide statistical reports to the Director, Chair, and Dean’s Office as requested; function as the main Cost Center Manager for departmental accounts. Manage the Department’s operating,indirect cost return,designated tuition, gift, and endowment budgets in conjunction with the Director. This includes preparing and processing all budgetary documents, including budgets, status quo, teaching, supplemental, and summer budgets; providing periodic budget reports to the Chair and Director; and processing Faculty Costing Allocation changes for one-month deferrals and summer salary. Analyze accounts and overhead; forecast expenditures/income; assist the research administration manager with account maintenance across research units. Maintain accounting processes for service centers; assist professors with effort certification; assist in creating and maintaining the CERC Computerservice center budget, rate calculation, and expenses. Assist in reviewing and approving budget transfers within funding guidelines. Produce and review department and University interdepartmental transfers; troubleshoot departmental account issues; serve as a resource and provide training to ECE administrative staff; assist with review and approval of all documents generated in DEFINE and FRMS. Assist with coding schematic; prepare IF2 reports and various Excel statistical reports, including budget planning and forecasting. Prepare LP2 entries per status quo budget; serve as Electronic Office Management and Organizational Hierarchy System manager, managing desk access and routing settings in EOM and OHS; serve as primary departmental point of contact and facilitator of departmental contracts. Supervise the Senior Procurement Officer position. Other related functions as assigned. Required Qualifications Bachelor’s degree in business or related field. Fives years of progressively responsible experience in financial or accounting with experience equivalent in planning, forecasting or financial analysis Demonstrated effective written and verbal communication and interpersonal skills Excellent attention to detail, organizational skills and the ability to multi-task Demonstrated ability to communicate administrative information to technical and non-technical personnel at various levels in the organization. Strong listening skills and a focus on customer advocacy. Extensive experience with Microsoft Office products. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor’s degree in business or finance or accounting. Fives years of experience in financial or accounting with experience in planning or financial analysis Prior experience working in higher education or academic environment in the finance area. Proven ability to show initiative and exercise good judgement Exceptional organizational and time management skills Knowledge of UT academic policies and procedures ​ Salary Range $65,000 + depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Work Shift Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. Periodic work outside of normal business hours, to include evenings and weekends, May be required on a periodic basis or for special events. Required Materials Resume Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.