Administrative Manager at University of Texas at Austin in Austin, TX

Administrative Manager Location: UT MAIN CAMPUS Job Posting Title: Administrative Manager ---- Hiring Department: Educational Leadership and Policy ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: May 08, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The Department of Educational Leadership and Policy (ELP) seeks a dynamic leader to serve as the Administrative Manager. This is an important, front-line position that works closely with the department chair and faculty leadership to coordinate the operational, financial, and HR priorities of the department. Purpose To provide leadership and oversee administrative functions such as budgeting , salaries, human resources, promotion, recruiting, staff supervision, and compliance with a high degree of initiative and judgment to ensure operation of ELP is managed efficiently, in accordance with policy and law, and in concert with strategic objectives of the department. About the Department - Located in the UT College of Education, ELP has a unique legacy of excellence in training scholars, practitioners, and educational leaders for PK-12 public schools, higher education, and the education policy arena. We prepare a cadre of change-makers who go on to serve as superintendents, school principals, professors, researchers, and student affairs professionals. Our award-winning faculty, nationally recognized graduate programs, and highly regarded research centers focus on educational leadership. ELP has 25 full-time faculty, five full-time staff, and 300 graduate students currently enrolled. We also host three research centers and many other research/practice projects led by faculty. Our collective research work as a department spans both K-12 and higher education issues, and the impact of our research contributions is evident at the state and national levels. Responsibilities Operations: Relieve the Chair of day-to-day operational decisions and manage the administrative functions of the department. This includes budgeting, financial operations and reporting . Serve as electronic office manager (EOM) and maintain OHS contacts list for the Department, including two centers (ERC, CCCSE)  and the Option III program (Executive Ed.D.). Work closely with the Chair, department accountant, Dean's Office, and Provost in oversight of department budget. Review and Final approve  documents, (deposits, transfers) for quality control and  compliance at the department level and one center (ERC). Coordinate space needs for department faculty, staff, and students, working closely with the Dean's Office Facilities and ELP Procurement Coordinator. Responsible for annual departmental inventory  certification. Coordinate faculty candidates, and special guest visits, including travel, itinerary, and event planning. Human Resources: Provide human resources functions for the department and the Option III program (Executive Ed.D.), reviewing appointments for compliance with relevant policies. Act as departmental HR Partner, I-9 partner, absence partner and timekeeper for the entire department. Process faculty, visiting scholars, and student (TA, GRA, GA) appointments. Review human resources and payroll costing data regularly to ensure proper use of funding, ensuring adjustments are done in a timely manner, and in accordance with funding stipulations. Plan, direct and update staff job descriptions. Serve as human resources contact for faculty and students. Faculty Affairs: Assist the Chair in all faculty matters. Coordinate the non-tenure track and tenured/tenure track recruitment process including advertising on the UT Faculty web site, reviewing the prior approval request documents (PAR), creating/editing offer letters in accord with the PAR, and monitoring funding commitments. Manage the annual promotion and tenure project cycle and ad hoc promotion and tenure committees. Manage other faculty review processes, such as comprehensive periodic review, faculty annual review, third year review, and peer teaching observations. Manage new faculty files, faculty recruiting documentation, reports, spreadsheets, and other administrative needs, including the management of FRA/SRA requests. Manage the tenured/tenure-track and non-tenure track merit process. Collaborate with Department Chair as it pertains to faculty financial implications, faculty fellowships, endowed academic positions, and new hire packages. Coordinate spring, summer, and fall faculty appointments. Staff management & Supervision: Supervise and manage administrative staff in department and assist with staff training, recruitment, on-boarding, and separation for direct reports. Primarily responsible for hiring, evaluating, and supervising student workers in coordination with Graduate Coordinator. Interdepartmental relations: Serve as liaison with the Dean's office, other departments on campus, professional organizations, etc. Counsels, advises, and interacts with faculty, staff and students on a variety of university policies. Interacts with research partners while effectively representing the department, college, and university in a manner that supports the department's strategic initiatives. Oversee the maintenance and updates of department web site. Records: Records management contact for department. Maintain staff and faculty personnel files. Required Qualifications Bachelor's degree. A combination of five years’ financial, human resources, and administrative management experience in large organizations, preferably in a higher education environment. Expert time management and organizational skills, with attention to detail. Demonstrated skills of tact, diplomacy and excellent judgment in dealing with others. Professional demeanor. Ability to work standard office hours and maintain regular attendance. Demonstrated skills in strategic planning. Exceptional customer service with professional written and verbal communication skills. Ability to work efficiently under pressure and with frequent interruptions. Ability to focus and meet competing deadlines. Ability to take initiative and work independently yet can lead and follow as part of a team. Experience and discretion in dealing with confidential and sensitive information. Preferred Qualifications Working knowledge of UT Austin and state purchasing and budgeting rules and procedures; UT Austin systems *DEFINE, Workday, FRMS; experience with faculty recruitment and promotions. More than the required amounts of education and experience. More than five years’ financial, human resources, and administrative management experience in higher education. Proven record of workforce planning and employee development. Experience and familiarity with The University of Texas at Austin, its policies and procedures. Experience working in an academic environment, and with faculty. Salary Range $75,000 + depending on qualifications Working Conditions Monday-Friday, 8 a.m. - 5 p.m. with the possibility of a flexible work arrangement (hybrid/remote and on-campus); there may be extended work hours required during department events. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.