Workforce & Financial Specialist -… at University of… · Knoxville

Payroll and Compensation Administration:

• Assist with biweekly timecard entry, review, and approval procedures to support accurate and timely payroll processing.
• Process individual compensation transactions, including one-time additional pays such as bonuses and supplemental payments.
• Process recurring compensation actions, including salary increases and other approved ongoing pay changes.
• Coordinate salary change requests and work with Human Resources on contracted and full-time employee compensation actions. 

Labor Schedule and Payroll Distribution Management:

• Manage labor schedule assignments and related funding elements to maintain accurate payroll costing and labor distribution.
• Audit reports and assist with resolving missing or incomplete labor schedule information and identifying payroll charges posted incorrectly or routed to holding accounts and support corrective action.
• Review the Labor Distribution Report and/or Payroll Register to verify payroll expenses are charged appropriately.
• Assist with routine payroll reconciliations and data review to help ensure compliance with university policies and internal procedures.

Employee Transaction Support:

• Prepare and submit position change requests, including updating approvers for student employee time entry and approval workflows.
• Process graduate assistant paperwork to support timely hiring, funding, and payroll actions.
• Coordinate moving stipend pre-approval and payment requests in accordance with institutional procedures.
• Maintain records and supporting documentation for workforce, compensation, and payroll-related transactions.

Customer Service, Communication, and Administrative Support:

• Communicate with employees, supervisors, Human Resources, and campus partners to resolve timekeeping, payroll, and position-related issues.
• Provide guidance to departments and employees regarding time entry, compensation, labor distribution, and workforce transaction procedures.
• Respond to questions and follow up on outstanding items to support efficient processing of workforce and finance actions.
• Support Accounts Payable function and other duties as assigned.

Required Qualifications

• Education: Associate’s Degree. 
• Experience: 1+ years’ experience in administrative, business, finance, payroll, human resources, or related office support functions.
• Knowledge, Skills, Abilities:

  • Knowledge of payroll, timekeeping, compensation, and workforce administration processes.

  • Skilled in using Excel, spreadsheets, and standard office software to manage data, track transactions, and prepare reports.

  • Ability to learn new software, systems, and programs and apply them effectively to daily work.

  • Ability to review detailed information, identify discrepancies, and maintain accurate records with a high degree of attention to detail.

  • Skilled in communicating and working effectively with Business Office staff, Human Resources, supervisors, and campus partners.

Preferred Qualifications

• Education: Bachelor’s Degree.
• Experience: Experience supporting payroll, timekeeping, compensation, labor distribution, or workforce transactions in a Business Office, Athletics, higher education, or similarly complex administrative environment.
• Knowledge, Skills, Abilities: 

  • General accounting and payroll knowledge.

  • Ability to review reports, reconcile data, and assist with payroll or labor distribution corrections.

  • Ability to build effective working relationships across campus to support knowledge sharing, procedural improvements, and best practices.

Work Location 

• Knoxville, TN
• Onsite

Compensation and Benefits 

• UT market range: 06
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

About Tennessee Athletics 

Tennessee Athletics Mission, Vision & Core Values

Mission: To lead the way forward in all aspects of college sports

Vision: Deliver an unparalleled student-athlete experience fueled by the relentless pursuit of comprehensive excellence; be bold and innovative in our approach to recruiting and developing well-rounded graduates, championship-driven competitors and world-changing leaders.

Core Values: Vols lead through…
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  » The Power of Vol Nation