Program Administrator at University of… · Los…

Program Administrator
Location: Los Angeles, CA - University Park Campus
The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Our mission is achieved by providing students with experiential, practice-based, and competency-driven learning informed by evidence and best practices.
The USC Suzanne Dworak-Peck School of Social Work seeks a Program Administrator to provide senior-level administrative support and program coordination for the Academic Affairs Office. Reporting to the Director of Academic Affairs, this position coordinates administrative services, faculty support activities, and institutional initiatives that advance the School's academic priorities. The Program Administrator serves as a key administrative resource to faculty, staff, and university partners by facilitating cross-functional collaboration, coordinating projects, supporting compliance with university policies, and ensuring the timely implementation of Academic Affairs initiatives.
Job Accountabilities
Coordinate administrative services and activities that support the Academic Affairs Office, academic programs, faculty, and school leadership. Assist with Academic Affairs new hire onboarding in collaboration with Human Resources and Academic Personnel, ensuring an efficient and compliant onboarding process for faculty and staff. Develop, maintain, and recommend administrative procedures, guidelines, and documentation that promote consistency, efficiency, and effective program administration. Coordinate academic initiatives, administrative priorities, project timelines, and program deliverables to support the successful implementation of Academic Affairs goals. Monitor administrative activities to ensure compliance with university policies, accreditation requirements, and applicable procedures. Coordinate assigned administrative projects and facilitate cross-functional initiatives that support Academic Affairs priorities. Develop and maintain workflow documentation, training materials, reference guides, and administrative resources that support continuous improvement and knowledge sharing. Serve as a primary liaison between Academic Affairs and university departments, facilitating communication and coordinating collaborative administrative efforts. Prepare, review, and maintain reports, correspondence, presentations, and official academic and administrative documentation. Monitor project milestones, timelines, and deadlines; coordinate follow-up activities and communicate project status to leadership and stakeholders. Assist with budget planning, purchasing, expense tracking, reconciliation, and financial reporting in accordance with university policies and departmental procedures. Coordinate meetings, committees, faculty activities, and special events, including scheduling, agenda preparation, logistics, documentation, registration, budget coordination, and follow-up. Research administrative issues, evaluate alternatives, and recommend process improvements that enhance program administration, service quality, and operational effectiveness. Provide functional oversight, training, and work coordination for staff, student workers, and temporary employees, as assigned. Maintain confidential records, databases, and administrative information systems while ensuring data integrity, security, and compliance with university policies. Perform other related duties, special projects, and responsibilities as assigned in support of the mission and objectives of Academic Affairs.
Minimum Education/Experience
Bachelor's degree required; master's degree preferred.
Three to seven years of progressively responsible experience in higher education administration, program administration, project coordination, or a related administrative field.
Preferred Qualifications
Experience supporting faculty affairs, academic administration, or university operations.
Experience coordinating multiple projects, priorities, and deadlines in a complex academic environment.
Strong organizational, analytical, written, and interpersonal communication skills.
Experience with enterprise systems (e.g., Workday, PeopleSoft), Microsoft Office, and project management or workflow tools.
Demonstrated ability to build collaborative relationships across departments while exercising sound judgment, discretion, and attention to detail.
This position is full-time, hybrid-schedule, permanent position.
Compensation: This position's annual base salary range is up to $95,000 annually. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations.
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D( opens in new window) for specific employment screen implications for the position for which you are applying.
Required Documents
Cover letter
Resume or CV
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Directly related professional experience in area of program specialization.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:
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