Administrative and Financial Analyst… at University of… · Los…

Summary: The University of Southern California is a prestigious educational institution, and they are seeking an Administrative and Financial Analyst for the USC Marshall School of Business. The role involves managing department reimbursements, purchase orders, and check requests, as well as overseeing budget tracking and providing administrative support to faculty and students. Responsibilities: - Oversees and tracks budget; reconciles accounts; prepares monthly financial reports, processes purchase orders, reimbursements, check requests, and deposits; performs other financial-related functions for the department - Point of contact for department financial accounts, budget planning, forecasting, vendors and purchasing - Performs administrative duties associated with executing and ensuring completion of special projects and data collection for the department - Coordinates purchasing activities and interfaces with vendors - Processes paperwork for all student hires and student payroll on behalf of the department and its faculty - Serves as an internal resource for contracts and grants inquiries - Plans logistics for faculty/recruiting seminars/events Required Qualifications: - Bachelor's Degree - 1 Year of Administrative service experience - Experience managing reimbursements, purchase orders, and check requests - Ability to oversee and track budget; reconcile accounts; prepare monthly financial reports - Ability to process purchase orders, reimbursements, check requests, and deposits - Ability to perform administrative duties associated with executing and ensuring completion of special projects and data collection - Ability to coordinate purchasing activities and interface with vendors - Ability to process paperwork for all student hires and student payroll - Ability to serve as an internal resource for contracts and grants inquiries - Ability to plan logistics for faculty/recruiting seminars/events Preferred Qualifications: - 2 years' experience and familiarity working with budgets and financial documents - Demonstrated ability to anticipate and plan for potential expenses that may impact the department budget - Intermediate knowledge of Microsoft Office applications, especially MS Word, MS Excel, and MS Outlook - Ability to follow through with assigned tasks within established timeframes and with minimal supervision; exceptional focus on attention to detail and accuracy - Exceptional written and verbal communication skills - Strong organizational, written/oral communication, and relationship-building skills - Prior experience in budget management - Prior experience in seminar/event planning and execution - Natural inquisitiveness and persistence, the ability to draw on various data sources to investigate issues and identify solutions - Experience with database, CRM systems and data collection/analytics a plus Required Skills: Budget management, Financial reporting, Microsoft Excel Important Skills: Event planning, Data collection Nice-to-Have Skills: Relationship-building Benefits: Health benefits for staff and their family with access to the renowned university medical network, Eligibility for retirement plans with employer contributions, Tuition benefits for staff and their family, Free Professional Development classes, Central Los Angeles location with easy access to commuter trains, buses and free tram pick up services, Discounts to sporting and other campus events