Student Assistant - Chancellor's Suite… at University of… · Saint…

Student Temporary (OPS) work for Fall 2026.

As a Student Assistant - TSE, you'll manage receptionist tasks, schedule meetings, and assist with office operations. Greeting visitors, handling calls, and ensuring office cleanliness are key responsibilities.

As a Student Assistant - TSE, you'll manage receptionist tasks, schedule meetings, and assist with office operations. Greeting visitors, handling calls, and ensuring office cleanliness are key responsibilities. You'll also coordinate appointments, maintain calendars, and support special projects as needed. Your role is pivotal in maintaining smooth day-to-day operations and contributing to overall team success.

Responsibilities

As a Student Assistant in the Chancellor's office, you will be responsible for checking emails and calendars, answering calls, preparing coffee, and maintaining cleanliness. Afternoons involve reviewing shift logs, updating calendars, and cleaning for the next shift. You'll schedule meetings, manage golf cart reservations, and handle phone calls, transfers, and voicemails. Tasks also include maintaining the coffee maker, monitoring golf cart status, and managing keys. You'll log in to the computer, order stationery like business cards and envelopes, and create nametags and door signs as needed. Setting up conference rooms, designing and printing labels using provided templates, and using Canva for graphic design are part of the role. Additionally, you'll manage swag item inventory, fill out timesheets accurately, and greet visitors while communicating effectively with the team and monitoring supplies. Maintain high levels of professionalism as a representative of the Chancellor's Office.

Qualifications

Minimum Qualification: High School Diploma

Preferred Qualification: Driver's License

About the Company

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.