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Residency Program Admin at University of South Florida in Tampa, FL
Job Description
This position will administer the Dermatology Residency Program and the Dermatopathology Fellowship Program as a whole and serve as first point of contact. Additionally, the Administrator will ensure that all activities and deliverables in support of the Dermatology and Dermatopathology Programs are properly completed and met as well as ensure the program remains in compliance with ACGME rules and regulations.
This position will work at multiple sites (USF, TGH, Moffitt and VA). This position will have direct contact with faculty, staff and students and an extremely high level of professionalism and customer service is a must. Must be able to multi-task, create high-quality, professional written documentation/correspondence, have a high attention to detail and the ability to prioritize appropriately.
This position is contract.
Responsibilities
• Administers the day-to-day operational activities of the residency/fellowship program and ensures program goals and objectives are accomplished.
• Participates with program director and faculty in planning, directing, and effectively
coordinating academic and operational activities of a residency/ fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education.
• Ensures that all activities and deliverables in support of the residency/fellowship program are properly completed and met. Ensures the program remains in compliance with Accreditation Council for Graduate Medical Education (ACGME) guidelines and USF Graduate Medical Education (GME) policies and procedures.
• Supports the residency/fellowship program personnel (faculty, resident & staff) by interpreting organizational and departmental policies, standards, operational procedures and guidelines.
• Participates in the development and implementation of operational policies, procedures and standards.
• Develops the goals, objectives, core curriculum, resident manual, and site review documents for residency/fellowship programs.
• Serves as a program liaison with residents/fellows, ACGME, GME office, the affiliated hospitals, institutions, and various other agencies, organizations, and groups.
• Manages evaluations for the program (e.g. evaluation of faculty, residents/fellows, program, rotations, peers).
• Maintains educational files on all residents/fellows to monitor progress in the program and for future credentialing purposes.
• Manages and coordinates resident interview activities such as screening applications, scheduling interviews, creating applicant information packets, and agendas.
• Assists the Central GME Office with onboarding the program’s residents/fellows.
• Creates and maintains residency/fellowship program block rotation schedules.
• Monitors resident schedules to ensure compliance with ACGME work hour rules and brings discrepancies to the attention of all affected.
• Maintains the block and daily schedules for billing purposes and attests to accuracy for monthly billing of affiliates and hospital partners.
• Analyzes quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews and the Annual Program Evaluation. Writes reports and prepares presentations about the academic programs.
• May be responsible for the program education fund budget and expenses.
• May oversee or supervise program staff personnel.
• Performs other duties as assigned.
Qualifications
This position requires a Bachelor’s degree and two (2) years of experience coordinating medical education programs or accredited residency and/or fellowship programs; or an equivalent combination of education and relevant experience.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Company
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.