Academic Coordinator | School of… at University of… · Notre Dame

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Located within the School of Architecture, this position’s primary focus is to provide comprehensive administrative support to the academic operations of the School’s three graduate degree programs.

The successful candidate will serve as a visibly identifiable, primary point of contact for both current and prospective graduate students. Furthermore, this role provides direct support to faculty and students in the logistical planning of studio travel (including group domestic and international travel), as well as coordinating complex travel logistics for jury critics invited to review student work on campus.

The ideal candidate will be highly adaptable, genuinely enjoy working in a fast-paced environment, and consistently deliver high-quality results during fast-paced work cycles. Because academic schedules and travel logistics are dynamic, this individual must possess exceptional flexibility and a willingness to pivot seamlessly when project priorities shift.

Essential Duties & Responsibilities

• Graduate Studies Support: Provide dedicated administrative support for graduate student processes, including admissions, onboarding, relocation, financial fellowships, and stipends.
• Faculty & Course Logistics: Act as the primary faculty point of contact for graduate courses, delivering logistical support related to studio travel, the coordination of jury critics, and the calendaring of room assignments.
• Records Management: Ensure the systematic digital collection of student work and academic course content at the conclusion of each semester.
• Summer Program Management: Manage the School's high school Career Discovery Program for two weeks during the summer, working closely and collaboratively with the faculty lead, teaching assistants, and program participants.
• Student Communications: Prepare and distribute general academic-related communications to the School’s student body.

Key Attributes for Success

• Agility & Flexibility: Highly flexible with a proven willingness to pivot strategies and shift focus when needed to meet the evolving demands of the School.
• Thrives in a Fast-Paced Environment: Enjoys and excels in navigating fast-paced work, maintaining accuracy and professionalism even under tight deadlines or changing circumstances.
• Service-Oriented: Presents a welcoming, helpful demeanor as the visible face of the graduate program for students, faculty, and visiting critics.

Qualifications

• Education Qualifications: Bachelor’s degree (4 years) or 5 to 6 years experience
• Skill Qualifications: Google Suite, Adobe, ability to work collaboratively
• Preferred Qualifications: University systems (Banner/Slate/Concur/Financial Toolkit)

Additional Information

Application Deadline to Apply: June 5, 2026

Hiring Pay Range: Up to $50,000 | Commensurate with experience

Required Documents: Resume & Cover Letter

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.