Academic Operations Coordinator at University of… · Oxford

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Department:

Criminal Justice & Legal Studies

Job Summary:

This position provides administrative, academic, and operational support for the Department of Criminal Justice & Legal Studies by coordinating graduate program administration, student success initiatives, recruitment and outreach activities, departmental communications, event planning, and strategic projects. The Academic Operations Coordinator serves as a liaison between students, faculty, staff, alumni, and university partners to support efficient departmental operations, enhance student engagement, and advance the department's enrollment, retention, and programmatic goals. This position also supports departmental administrative processes, reporting activities, and operational initiatives to ensure effective service to students, faculty, and other stakeholders.

Job Description:

• Coordinate academic, administrative, and operational activities for the Department of Criminal Justice & Legal Studies.
• Support graduate program administration, including admissions, enrollment management, student progression, and related academic processes.
• Serve as a primary point of contact for prospective, admitted, and currently enrolled students, providing information and support related to departmental programs and university processes.
• Coordinate student success, recruitment, retention, outreach, and engagement initiatives that support departmental enrollment and programmatic goals.
• Develop and maintain communications with students, alumni, faculty, staff, and external stakeholders through departmental communications, marketing, and outreach efforts.
• Coordinate personnel-related processes, including hiring, onboarding, appointments, contracts, and compensation actions for adjunct instructors, graduate assistants, student employees, and other departmental personnel.
• Support departmental financial operations, including budget monitoring, account reconciliations, purchasing, travel reimbursement, financial reporting, and compliance with university policies and procedures.
• Maintain departmental records and support data collection, assessment, reporting, accreditation, and strategic planning activities.
• Coordinate departmental events, meetings, workshops, conferences, recognition programs, and other special initiatives.
• Serve as a liaison between the department and university offices, external partners, alumni, vendors, and other stakeholders.
• Coordinate and support departmental projects and strategic initiatives to advance departmental priorities and improve operational effectiveness.
• Perform other duties as assigned.

Job Responsibilities:

Candidates must possess strong organizational, communication, and interpersonal skills; demonstrate initiative and attention to detail; effectively manage multiple priorities and deadlines; and work collaboratively with students, faculty, staff, administrators, alumni, and external stakeholders. Candidates should be able to exercise sound judgment, maintain confidentiality, and contribute to a student-centered environment focused on academic excellence and continuous improvement.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | 3 Years | Required

Compensation:

$51,604.80 - $77,396.80 Interview Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.