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Assistant Director, Operations and Events at University of… · Chicago
Skills
Job Description
Department
Booth Leadership Development for MBA Programs
About the Department
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
In the Leadership Development Office, Operations staff not only oversee the planning and execution of LDO events and programs, but manage communications, contribute to learning design, participate in program delivery, and coordinate team projects. The Assistant Director is mainly responsible for the implementation of LDO programs and events, including planning and scheduling, sourcing and reserving event spaces, managing logistics and marketing, communicating with participants, and tracking engagement. Additionally, this role will partner with program managers to identify programmatic needs and provide support as needed. This person will work with vendors, manage budgets, and support broad processes related to the functioning of the office.
This particular role contributes to supporting the LEAD class. LEAD is a course that is required for all Full-Time, Evening, and Weekend MBA candidates before and during their first quarter at Booth. The course itself takes different forms for different groups of students, but LEAD in all its forms focuses on helping students strengthen their ability to develop as leaders through the Chicago Booth approach to learning from experience. Some evening and weekend hours will be required as part of supporting students’ LEAD experience. Team members supporting LEAD collaborate with Student Life, Academic Services, Alumni Relations, and other departments to ensure that the incoming student experience is successful. The role may also support the operations and logistics of other LDO offerings, including but not limited to leadership workshops, events, and retreats for Full-time, Evening, Weekend, and Executive MBA students and Specialized Masters students, as well as the LEAD Lab class for Full-Time student facilitators.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
- Plans and executes the operational needs for LDO events and programs, which includes planning and scheduling, managing contracts and relationships with external vendors, managing logistics and marketing, communicating with student participants, and tracking student engagement.
- Tracks students’ progress in the required LEAD course, including enrollment, attendance, homework and makeup work completion, deferrals and exceptions, and final grades. Maintains accurate and timely records in spreadsheets and systems; reconciles data with program requirements; communicates updates to students and program partners; and identifies discrepancies or issues needing resolution.
- Supports class modules and program elements by collaborating with LDO colleagues to transfer learning goals into concrete tasks, which includes purchasing supplies, reserving rooms, ordering catering, tracking attendance, printing materials.
- Carries out student-facing communication on behalf of the office, including developing recruitment and communication plans, creating effective and compelling marketing materials, responding to student queries, and evaluating the effectiveness of student engagement efforts.
- Fulfills components of key processes related to the functioning of the office, such as program budget tracking and office space management.
- Contributes to the management of our office locations, including the stocking of supplies and the maintenance of equipment.
- In general, collaborates with other staff in a variety of ways to support the on-going success of classes and programming. This includes working closely with colleagues to carry out plans intended for improving systems and processes for individual programs and for the office as a whole.
- Plans, schedules, and executes training exercises and workshops that support the learning of facilitators and participants.
- Prepares program communications, including creating and coordinating dissemination of program materials.
- Manages relationships with other MBA program and facilities staff to assure continuity in programs and priorities and logistical challenges.
- Researches and develops curriculum, models, and best practices.
- Prepares program communications, including creating and coordinating dissemination of program materials.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree.
Experience:
- Managing large-scale projects.
- Background with budget management.
Technical Skills or Knowledge:
- Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
- Learn new software programs.
Preferred Competencies
- Proven ability to thrive in and contribute to a dynamic team environment.
- Outstanding verbal, written, and presentation skills, as well as organizational skills.
- Excellent project management skills with attention to both detail and timeliness.
- Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement, and recommend effective changes.
- Work on projects simultaneously, meet strict deadlines in a fast-paced environment with frequent interruptions.
- Demonstrated ability to work effectively and diplomatically with diverse populations, including colleagues, as well as with students, faculty and corporate contacts.
Working Conditions
- This position is currently expected to work a minimum three days per week in the office.
- Work evening and weekend course and program dates as needed.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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