Senior Legal Administrative Specialist at University of… · Little…

SENIOR LEGAL ADMINISTRATIVE SPECIALIST Location: UAMS · Remote work is not available CURRENT UNIVERSITY OF ARKANSAS SYSTEM EMPLOYEES, INCLUDING STUDENT EMPLOYEES AND GRADUATE ASSISTANTS, NEED TO LOG IN TO WORKDAY VIA MYAPPS.MICROSOFT.COM, THEN ACCESS FIND JOBS FROM THE WORKDAY SEARCH BAR TO VIEW AND APPLY FOR OPEN POSITIONS. STUDENTS AT UNIVERSITY OF ARKANSAS SYSTEM WILL ALSO VIEW OPEN POSITIONS AND APPLY WITHIN WORKDAY BY SEARCHING FOR “FIND JOBS FOR STUDENTS”. ALL JOB POSTINGS WILL CLOSE AT 12:01 A.M. CT ON THE SPECIFIED CLOSING DATE (IF DESIGNATED). IF YOU CLOSE THE BROWSER OR EXIT YOUR APPLICATION PRIOR TO SUBMITTING, THE APPLICATION PROCESS WILL BE SAVED AS A DRAFT. YOU WILL BE ABLE TO ACCESS AND COMPLETE THE APPLICATION THROUGH “MY DRAFT APPLICATIONS” LOCATED ON YOUR CANDIDATE HOME PAGE.   Closing Date: TYPE OF POSITION: Professional Staff - Project/Program Administration Workstudy Position: No JOB TYPE: Regular WORK SHIFT: Day Shift (United States of America) Sponsorship Available: No INSTITUTION NAME: University of Arkansas System Since its inception, the University of Arkansas System has developed a tradition of excellence that includes the state’s 1871 flagship, land-grant research university; Arkansas’s premier institution for medical education, treatment and research; a major metropolitan university; an 1890 land-grant university; two regional universities serving southern and western Arkansas; five community colleges; two schools of law; a presidential school; a residential math and science high school; a 100 percent-online university and divisions of agriculture, archeology and criminal justice. The individual entities of the UA System maintain cooperative strength as well as diverse offerings that exhibit unmatched economic and social impact to the state. The UA System provides communities in Arkansas with access to academic and professional opportunities, develops intellectual growth and cultural awareness in its students and provides knowledge and research skills to an ever-changing society. The system enrolls more than 60,000 students, employs over 17,000 employees, and has a total budget of over $2 billion. An intrinsic part of the texture and fabric of Arkansas, the UA System is a driving force in the state’s economic, educational and cultural advancement. DEPARTMENT: UAMS General Counsel Department's Website: www.uasys.edu www.uams.edu SUMMARY OF JOB DUTIES: The Senior Legal Administrative Specialist provides operational and administrative support to the UAMS Office of General Counsel and serves as the office’s administrator for legal operations. This position supports the Managing Associate General Counsel, who leads the UAMS Office of General Counsel. This position also provides administrative support to the UAMS AI Governance Committee, on which the Managing Associate General Counsel serves as Chair. The successful candidate will be highly organized, discreet, and comfortable working in a fast-paced 10-attorney legal environment that is actively integrating new technology into its operations. Examples of tasks expected to be performed include: Legal Operations & Office Administration • Managing the Managing Associate General Counsel’s calendar, correspondence, scheduling, and travel arrangements. • Serving as the professional first point of contact for the UAMS Office of General Counsel, managing incoming calls, emails, and visitors with discretion and sound judgment, and serving as the office’s liaison across the UAMS enterprise. • Drafting, proofreading, and formatting correspondence, memoranda, presentations, and other documents on behalf of the Office. • Preparing and processing expense reports, reimbursements, and procurement requests in accordance with UAMS policies. • Coordinating meeting logistics, agendas, and supporting materials for internal and external engagements. • Maintaining organized physical and electronic filing systems and supporting records management in compliance with institutional retention policies. • Assisting in tracking outside counsel matters, invoices, and billing guideline compliance. • Supporting legal holds, matter intake, and other workflow processes across the office. • Assisting with onboarding of new staff and supporting general office operations and special projects as needed. Legal Technology & AI Tools Administration / AI Governance Support • Supporting the office’s adoption of AI platforms and legal technology tools, including assisting with subscriptions, user access, and vendor coordination. • Provide administrative support to the UAMS AI Governance Committee Chair and Program Director for legal and regulatory matters of UAMS AI use. • Supporting research and preparation of briefing materials on AI-related regulatory developments and peer institution practices as directed by the Committee Chair. The successful candidate will possess strong organizational and communication skills. This includes the ability to manage multiple priorities in a high-volume environment. A genuine interest in how artificial intelligence is reshaping legal and administrative operations is a preference. No prior AI experience is required. Training will be provided. This position requires demonstrated discretion in handling confidential and sensitive information. The Office values intellectual curiosity and a bias toward learning. Candidates who are self-directed, ask good questions, and actively seek to expand their skills will thrive in this environment. This is a full-time, on-site position located in Little Rock, Arkansas. QUALIFICATIONS: Minimum Qualifications The formal education of an associate degree in business administration, public administration, legal studies, or a related field, or equivalent professional experience; plus three years of experience in executive support, office operations, legal office administration, or a related administrative role.   Preferred Qualifications • Prior experience in a legal office, law firm, healthcare institution, higher education, or government setting. • Experience supporting a General Counsel, senior attorney, or executive-level leader. • Familiarity with legal technology platforms, including document management systems, e-signature tools, or matter management software. • Hands-on experience with AI tools such as Claude, ChatGPT, Microsoft Copilot, or similar platforms. • Experience with operations within a large corporation or governmental organization. Salary Information: Commensurate with qualifications Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status ADDITIONAL INFORMATION: Applicants are encouraged to address in their cover letter any experience with or interest in AI tools, including self-directed exploration, as this is a meaningful component of the role. Recruitment Contact Information: Sherri Robinson Office of General Counsel Slrobinson@uams.edu All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS   Please do not send to listed recruitment contact. PRE-EMPLOYMENT SCREENING REQUIREMENTS: Criminal Background Check, Financial Credit Check The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. CONSTANT PHYSICAL ACTIVITY: Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting FREQUENT PHYSICAL ACTIVITY: Hearing, Talking OCCASIONAL PHYSICAL ACTIVITY: Standing, Walking BENEFITS ELIGIBLE: Yes