Associate Director, Special Events at University of… · Little…

ASSOCIATE DIRECTOR, SPECIAL EVENTS Location: Little Rock · Remote work is an option CURRENT UNIVERSITY OF ARKANSAS SYSTEM EMPLOYEES, INCLUDING STUDENT EMPLOYEES AND GRADUATE ASSISTANTS, NEED TO LOG IN TO WORKDAY VIA MYAPPS.MICROSOFT.COM, THEN ACCESS FIND JOBS FROM THE WORKDAY SEARCH BAR TO VIEW AND APPLY FOR OPEN POSITIONS. STUDENTS AT UNIVERSITY OF ARKANSAS SYSTEM WILL ALSO VIEW OPEN POSITIONS AND APPLY WITHIN WORKDAY BY SEARCHING FOR “FIND JOBS FOR STUDENTS”. ALL JOB POSTINGS WILL CLOSE AT 12:01 A.M. CT ON THE SPECIFIED CLOSING DATE (IF DESIGNATED). IF YOU CLOSE THE BROWSER OR EXIT YOUR APPLICATION PRIOR TO SUBMITTING, THE APPLICATION PROCESS WILL BE SAVED AS A DRAFT. YOU WILL BE ABLE TO ACCESS AND COMPLETE THE APPLICATION THROUGH “MY DRAFT APPLICATIONS” LOCATED ON YOUR CANDIDATE HOME PAGE.   Closing Date: 07/11/2026 TYPE OF POSITION: Management - Operations JOB TYPE: Regular WORK SHIFT: Sponsorship Available: No INSTITUTION NAME: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.   UAMS offers amazing benefits and perks (available for benefits eligible positions only): • Health: Medical, Dental and Vision plans available for qualifying staff and family • Holiday, Vacation and Sick Leave • Education discount for staff and dependents (undergraduate only) • Retirement: Up to 10% matched contribution from UAMS • Basic Life Insurance up to $50,000 • Career Training and Educational Opportunities • Merchant Discounts • Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act.   For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu. DEPARTMENT: UAMS | IA | Special Events Department's Website: SUMMARY OF JOB DUTIES: The Associate Director of Special Events plays a vital role in executing a significant amount of the planning, coordination, and execution of special events for the UAMS Office of Institutional Advancement. Reporting to the Director of Special Events, this position collaborates with various internal teams and external stakeholders to create meaningful engagement opportunities that advance the philanthropic goals of the UAMS Foundation Fund. This individual will serve in a collaborative and operational role, providing strategic and administrative support for donor engagement activities and special events. The ideal candidate will be a highly organized, detail-oriented, professional with strong project management, communication, and interpersonal skills, and a proactive attitude toward fostering a high-performing, team-oriented culture. In addition, the Associate Director of Special Events will support the implementation of best practices and the adoption of high standards of excellence for internal/external event attendees and constituencies. QUALIFICATIONS: Minimum Qualifications: • Bachelor’s degree in communications, public relations, marketing, or a related field. • Minimum of two (3) years of experience in special events, development/advancement, communications, or marketing. • At least 1–2 years of project management and administrative support experience. • At least one (1) year of experience in customer relationship management or donor engagement. Special knowledge, abilities and skills: • Proficient in Microsoft Office Suite (PowerPoint, Excel, SharePoint, Outlook). • Working knowledge of InDesign and virtual event/livestream platforms. • Strong organizational, planning, and time management skills. • Excellent written and verbal communication skills. • High attention to detail and accuracy. • Ability to work collaboratively and maintain a high level of professionalism. • Proactive and solution-oriented mindset. • Ability to stand for long periods of time and lift 50 pounds. Preferred Qualifications: • Three to five (3-5) years of experience in special events management. • Experience in a development or nonprofit fundraising environment. Additional Information: •    Provide operational support for the planning, implementation, and evaluation of all Institutional Advancement special events. •    Serve as on-site support for events, including setup, execution, and breakdown. •    Collaborate with cross-functional teams and external vendors as needed. •    Support events across the state of Arkansas as required. •    Partner with Institutional Advancement staff and campus collaborators to strengthen donor engagement and event strategies. •    Develop and produce creative and customized event-related communications and materials, including digital content. •    Coordinate with vendors by sourcing quotes, initiating purchase orders, and managing invoice processing and reconciliation. •    Maintain accurate documentation of events and attendees in donor files and institutional dashboards. •    Conduct research and feasibility studies to evaluate new event opportunities. •    Oversee post-event activities including debriefs, constituent recognition, financial reconciliation and reporting, and data management. •    Executes post-event stewardship and follow-up engagement communications, social media and activities. •    Keep internal stakeholders informed throughout the event lifecycle. •    Work in collaboration with Institutional Advancement teams to support and facilitate engagement, prospect development, and cultivation efforts. Including but not limited to donor correspondence and communications. •    Perform other duties as assigned. Salary Information: commensurate with education and experience Required Documents to Apply: Resume Optional Documents: Proof of Veteran Status SPECIAL INSTRUCTIONS TO APPLICANTS: Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS   Please do not send to listed recruitment contact. PRE-EMPLOYMENT SCREENING REQUIREMENTS: Criminal Background Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.  CONSTANT PHYSICAL ACTIVITY: Crawling, Crouching, Hearing, Kneeling, Reaching, Standing, Stooping, Talking, Walking FREQUENT PHYSICAL ACTIVITY: Manipulate items with fingers, including keyboarding OCCASIONAL PHYSICAL ACTIVITY: Sitting BENEFITS ELIGIBLE: Yes