Generalist, Asset Work Management at University of… · Edmonton

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has an end date of November 15, 2027.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Position Summary:

The Generalist acts as the first point of contact and provides support for payroll and management of this information in our Asset Work Management (AiM) system. The incumbent is responsible for supporting and facilitating the submission of exception pay forms, and communicating employee status changes and related pertinent information to the appropriate leaders.

You will be the initiator of many items now being processed by Shared Services. These items will include updates to employee records, appointments/reappointments and changes to roles. Additional duties include keying absences into AiM and PeopleSoft HCM, generating reports, reconciling payroll and submitting corrections when required.

Responsibilities

• Review employee time entries and supporting documentation for accuracy, compliance to policy, the collective agreement(s), employment standards and appropriate authorizations.
• Enters timecards and adjusts in AiM, confirms they are submitted appropriately and contain proper signatures/authorizations.
• Researches and compiles information as requested by the HR Partners.
• Determines accurate exception pay amounts (shift diff, overtime), calculates payout for responsibility pay, reconciles vacation and provides bank time payout balances to Shared Services.
• Coordinates and initiates various activities (eForms/ePAFs, speed code change requests, one-time payments, honorariums, off-cycle payments, leave requests, responsibility/acting pay, position information change forms, appointment/re-appointment requests, terminations, etc.).
• Escalates issues to the Staff Service Centre or assigned HR Partner.
• Act as the CCID Authorized Approver.

Qualifications

• A Diploma in Business.
• 5 years in an operations maintenance environment.
• 1 year of exception pay experience.
• Work order management experience preferred.
• Demonstrate ability to manage time and workload effectively and meet deadlines.
• Strong skills with U of A applications are preferred (Google, PeopleSoft, Bear Tracks, ARISE, Campus Solutions, Alfresco, APS appointment process, etc.).
• Excellent computer skills including proficiency in use of database, spreadsheet and word processing software.

Application Instructions

Click "Apply Now" to submit your resume and cover letter as one document.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About the Company

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.