Executive Coordinator at University of… · Edmonton

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of one year plus one day from the date of hire.

Location - This role is in-person at North Campus, Edmonton.

Under the general direction of the WLGL Manager, the Executive Coordinator is responsible for providing a broad range of administrative support to the Wahkohtowin Law and Governance Lodge, including the Administrative Team, Director, Research Director, and Manager. This includes managing their calendars and providing support where needed for the team to perform their duties more effectively.

This position has other general administrative tasks such as making travel arrangements, reviewing and triaging incoming requests, meeting minute taking, processing expense claims, assisting with financial reconciliations, assisting with event planning and execution, mail distribution, and minor maintenance to facilities, ordering supplies, and other administrative duties as requested. This position also has some communication and event coordination responsibilities that require the ability to communicate respectfully and appropriately with Indigenous community partners and others. The role reports to the Lodge Manager, and being primarily in-person is a requirement of the position.

Responsibilities

• Coordination: coordinates calendars, meetings, and travel and accommodation for WLGL team and guests and prepares relevant project and meeting documents, including minutes, presentation materials, agendas, action items, and reporting.
• Communications: screens, directs, and processes electronic, telephone, and in-person inquiries and assists with maintaining and updating the WLGL website and social media accounts under the direction of other WLGL staff.
• Events: partners with WLGL staff to plan, coordinate, deliver, and close out events, workshops, presentations, community visits, and other engagements by organizing logistics and supplies, coordinating catering and parking, preparing and distributing promotional materials, managing registrations, and providing on-site administrative support.
• Finance and Record Support: assists the manager with financial reconciliations, expense tracking, data entry, filing, records management, travel claims, and liaising with vendors, suppliers, and service providers as required.
• Other administrative duties as required and requested.

Qualifications

• Undergraduate degree, diploma, or certificate preferred. A High School Diploma with equivalent related experience will also be considered.
• Five years of related experience in a post-secondary environment, Indigenous or other government, non-governmental organization, or law firm.
• Proficient with Microsoft Office (including advanced Word skills), Adobe Acrobat, iOS Apps, Google Suite, and Zoom. Experience with Zotero and Genio is an asset.
• Excellent proofreading and business writing skills.
• Strong organizational and time management skills.
• Commitment to confidentiality and professionalism.
• Ability to work independently and with others.
• Communicates with tact and diplomacy.
• Knowledge of WIX and social media platforms, including Facebook, Instagram, LinkedIn, etc.
• Knowledge of an Indigenous language is an asset.
• Experience living in or working for an Indigenous Nation, community of organization is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About the Team

Founded in 1912, the Faculty of Lawis Western Canada’s oldest law school and a national leader in legal education and scholarship. With approximately 525 JD students and a robust graduate program, it is home to four research groups that provide critical insight and policy expertise: the Wahkohtowin Law Governance Lodge, Health Law Institute, Centre for Constitutional Studies, and Alberta Law Reform Institute.

About the Company

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.